Office Receptionist / Administrative Assistant

Property Management Office – Full-time (part-time considered)

Reports to the Office Manager and works closely with the property management team.

Requirements

- Positive attitude and professional demeanor
- Reliable and punctual
- Team player with the ability to work independently
- Excellent written and oral communication skills
- Able to stay calm and professional with difficult or upset callers — this role fields a lot of owner complaints and complaints don't always come politely

Skills

- Proficiency in Microsoft Office 365 Suite (Word, Excel, Outlook) or equivalent cloud-based tools such as Google Workspace
- Strong typing and word-processing skills
- Excellent spelling, punctuation, grammar, and attention to detail
- Efficient digital filing, records management, and document organization using cloud storage (e.g., OneDrive, Google Drive)
- Well-organized, detail-oriented, and able to juggle multiple priorities in a fast-paced workplace
- Commitment to adhering to company policies, standards and procedures

Responsibilities





- Responding to enquiries via phone, email, etc.
- Issuing work orders and quote requests and matching invoices
- Sending out notices and correspondence
- Maintaining standardized lists, forms, notices and letters
- Preparing reports, newsletters, handbooks and notices
- Maintaining schedules (maintenance, meetings, audits, etc.)
- Copying, scanning and preparing documents
- Document filing and record keeping
- Receiving and distributing mail and coordinating mail-outs
- Liaison with on-site staff and contractors
- Assisting management and other staff with administrative tasks, as required

Experience

- Administrative/receptionist experience in an office environment an asset
- Experience in property management an asset

Other Assets

- Bilingual – English/French

Salary $40K–$45K depending on experience To apply, please respond to this posting and include your résumé and work references.

Pay: $40,000.00-$45,000.00 per year

Work Location: In person

📌 Office Receptionist/Administrative Assistant (Gloucester)
🏢 Premiere Property Management Associates
📍 Gloucester