Overview Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.

We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.

Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.

Responsibilities

Supervises all day-to-day office operations

Conducts Recent Hire Orientations for engineers and office staff

Interfaces with all corporate departments to facilitate proper handling of paperwork, (Accounting, Human Resources, Legal, Facilities and Information Technology departments)

Coordinates final termination of employees to ensure protection of intellectual properties

Reconciles quarterly office budget and annual facilities budget projection

Conducts office safety inspections

Evaluates ergonomics of employee workstations and coordination with facilities/HR as needed to resolve issues

Work with building management to resolve facilities issues

Maintain conference room setup/cleanup for meetings

Orders office supplies

Coordinates petty cash and accounting issues with accounting group

Coordinates with engineers and proposal managers in central office as needed

Proactively elicits project management information for workload scheduling

Attends project management meetings

Performs document processing and proposal preparation services

Coordinates work distribution with other offices to meet deadlines





Ensures adequate staffing, hardware, and software to complete work in an accurate and timely manner

Examines completed work for quality control and compliance with company standards.

Troubleshoots and resolves computer/software related issues using support from all areas of the company

Recruits and trains office support staff

Assists with performance appraisals for office support staff

Leads brown bag seminars for engineers on document process training

Provides system training for new engineers and office staff

Assists engineers with routine office, project, and travel scheduling related tasks

Assist the Office Manager with office related tasks

Reproduction/document assembly and coordination with vendors

Physical and electronic document and file management

Office events/party planning

Other required office administration duties as assigned by the Office Manager

Qualifications

High school diploma or equivalent, some college business courses or business vocational instruction

Minimum of 5 years professional experience in office administration

Strong verbal and written communication skills

Excellent organizational and administrative skills

Ability to type 65 wpm

Ability to work without direct supervision

High level of critical thinking

Professional experience handling confidential/sensitive issues

Ability to exercise good judgment

Prioritize as business/workload dictates and deadline changes

Initiative, proactive attitude

Ability to juggle multiple priorities and exercise judgment on order of completion of tasks

Intermediate proficiency with Word (styles, graphics, tables, outlines, table of contents, templates, macros)

Proficiency with Excel (basic to intermediate level: formatting, header/footer,



file path name, etc.)

Intermediate proficiency with Adobe Acrobat (converting files into PDF format; adding bookmarks and thumbnails, appending pages)

Previous experience using scanning & OCR software (varies from office to office)

Experience in Windows environment (explorer, control panel, printer setup, etc.)

Preferred Qualifications

Bachelor’s Degree

Experience with InDesign, Photoshop and PowerPoint

Previous experience with engineering professionals

Compensation Range $33.00 CAD to $38.00 CAD per hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides support for employees and their families to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, extended health care coverage, disability insurance and life insurance options for you and your dependents as well as a travel assistance program. Other compensation that may be available includes: RRSP company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

EOE including disability/veteran (https://careers-carollo.icims.com/jobs/4601/office-administrator/job?mode=apply&apply;=yes∈_iframe=1&hashed;=-(phone hidden))

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Job Locations CA-BC-Burnaby

ID 2026-4601

Category Administrative/Clerical

Type Full-time, Regular

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📌 Office Administrator (Winnipeg)
🏢 Carollo Engineers
📍 Winnipeg