Position:

Operations Administrator & Bookkeeper

Compensation:

$20.00 – $25.00 per hour

Employment Type:

Full-time or part time

Work Arrangement:

Fully Remote (Must reside in New Brunswick)

Company Overview

Spandrel builds custom artificial intelligence tools, immersive virtual and extended reality simulations, and high-impact digital products. As our studio grows, we are seeking an organized, ambitious Operations Administrator & Bookkeeper to manage our core financial engine, refine administrative workflows, and oversee operational logistics.

Why This Role? (The Opportunity)

If you are an early-to-mid-career bookkeeper who wants to look under the hood of a growing technology business, this position provides a rare front-row seat. Rather than simply processing transactions in isolation, you will gain hands-on exposure to the entire operational architecture of a modern tech studio—from cash flow management and unit economics to contract structures and scaling logistics.

Working directly alongside executive leadership, you will not just maintain existing systems; you will have the autonomy to optimize workflows, improve reporting accuracy, and build efficient administrative processes. For a professional who aspires to eventually run a business, lead operations, or launch an entrepreneurial venture, this role offers an invaluable environment to master both financial mechanics and company operations.

Key Responsibilities

Financial Management & Process Ownership

- Full-Cycle Bookkeeping: Own day-to-day accounting in QuickBooks

, including AR/AP, credit card reconciliations, expense tracking, and ledger accuracy.

- Invoicing & Cash Flow: Execute exact client milestone invoicing, monitor accounts receivable, and track payment schedules.

- Reporting & Year-End Prep: Generate regular balance sheet and P&L; summaries,



tracking project-level profitability and preparing comprehensive year-end audit packages for external accountants.

- Workflow Optimization: Evaluate current bookkeeping and expense tracking systems, identifying and implementing opportunities to automate or streamline processes.

Contract Logistics & Operational Administration

- Contract Lifecycle Management: Organize and track Master Service Agreements (MSAs), Statements of Work (SOWs), Non-Disclosure Agreements (NDAs), and subcontractor agreements.

- Personnel Onboarding: Lead end-to-end logistics for new employees and contractors, including document collection, software setup, hardware distribution, and studio orientation.

- Project Administrative Tracking: Monitor project administrative status alongside team leads to keep deliverables, timelines, and operational reports aligned.

- Centralized Systems: Maintain clean, structured databases for company documentation, vendor relationships, and operational records.

Qualifications & Requirements

- QuickBooks Proficiency: Direct, hands-on experience managing full-cycle bookkeeping, invoicing, and reporting in QuickBooks.

- Administrative Versatility: A background that combines financial bookkeeping with office administration, executive support, or operational coordination.

- Entrepreneurial Mindset: Strong problem-solving skills, curiosity about business operations, and a desire to take ownership of systems rather than just executing routine tasks.

- High Precision: Exceptional attention to detail regarding contractual terms, numerical accuracy, and document organization.

- Location & Citizenship: Current residence in New Brunswick and Canadian citizenship (required).

How to Apply Please submit your resume along with a brief description of your experience with QuickBooks and operational administration to [email protected].

📌 Operations Administrator & Bookkeeper (New Brunswick)
🏢 Spandrel Interactive
📍 New Brunswick