Operations & Estimating Coordinator

Position Summary The Operations & Estimating Coordinator supports the efficient delivery of equipment bookings and service operations by providing estimating, pricing, safety, permit, dispatch, and administrative support. This role works closely with the VP Business Development, Accounting/Controller, dispatch personnel, and sales staff to ensure customer requests are accurately quoted, properly documented, safely executed, and correctly billed.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while supporting operational excellence, regulatory compliance, and customer service objectives.

Reporting Structure

Reports To: VP Business Development

Works Closely With:

- Accounting/Controller
- Dispatch Team/ Project Managers
- Drillers and Assistants

Key Responsibilities Estimating & Pricing Support

- Assist in preparing customer quotations and estimates for drill equipment bookings, monitoring well installations, and related services.
- Gather pricing information and project requirements from suppliers, customers and internal stakeholders.
- Review job specifications and ensure estimates reflect equipment, labor, permits, transportation, and additional requirements.
- Maintain pricing databases, rate schedules, and quote templates.
- Track quote activity and support follow-up efforts with the sales team.

Operations & Dispatch Coordination Support

- Assist with scheduling and coordinating equipment deliveries, pickups, and project logistics.
- Maintain job files and operational documentation.
- Support communication between customers, dispatch, drivers, and field personnel.
- Help ensure all jobs are properly documented and operational requirements are communicated.

Safety Administration

- Assist with administration and tracking of company safety programs.
- Maintain employee safety records, certifications, training documentation, and compliance files.




- Coordinate safety meeting schedules and documentation.
- Assist with incident reporting and record management.
- Support compliance with applicable safety regulations, customer safety requirements, and internal policies.

Permits & Regulatory Compliance

- Apply for and track permits required for transportation and project activities.
- Maintain permit records and ensure deadlines are met.
- Assist with regulatory documentation and compliance reporting.
- Coordinate with accounting for regulator submissions to governing agencies, and customers as necessary.

Accounting & Administrative Support

- Assist with job costing data collection and documentation.
- Verify timesheets with estimates and supporting documentation prior to invoicing.
- Support the Accounting/Controller with operational reporting and record management.
- Assist with purchase order tracking and vendor documentation.
- Maintain accurate project and customer records.

Qualifications Education & Experience

- Post-secondary education in business, construction management, logistics, accounting, or a related field preferred.
- Experience in construction, trucking, equipment rental, industrial services, logistics, or operations support is considered an asset.
- Estimating, dispatch, safety administration, or accounting experience is beneficial but not required.

Skills & Competencies

- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple projects simultaneously.
- Robust communication and customer service skills.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to learn estimating, dispatch, and accounting software systems.
- Professional problem-solving skills and a proactive attitude.

Growth Path This position is designed as a development role with opportunities to advance into:

- Estimator
- Operations Coordinator
- Safety Coordinator
- Operations Manager
- Project Manager

Pay: $30.00-$32.00 per hour Expected hours: 35.0 per week

Work Location: In person

📌 Operations and Estimating Coordinator (Calgary)
🏢 Core Drilling
📍 Calgary