OverviewLegal Assistant - SecuritiesToronto, OntarioHybrid work arrangement available on a permanent basis! 3 days remote & 2 days in-office.Our client, a national law firm with offices in downtown Toronto, is in need of a Corporate Legal Assistant to join its team. In this permanent full time role you will act as a workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work.Key ResponsibilitiesAdministrativeManage calendars, ensuring they are up to date and reminding lawyers of meetings on a daily basisArrange meetings, book conference rooms, refreshments, check rooms prior to meetings, and liaise with other attendees both internal and externalArrange for travel bookings and related details to be made through the support teamsArrange photocopying, printing, organizing couriers, sending out letters, faxes, etc.Arrange for files to be opened and closed, supervise general filing requirements and record keepingCoordinate/conduct conflict searches with the assistance of the Administrative AssistantUse effective systems to ensure that both short and long term tasks are completed within required timescalesSupport lawyers in marketing activities including involvement in preparation of pitches and presentationsCommunicationTake internal and external telephone queries,



responding as appropriate and/or ensuring that all messages are passed on in a timely mannerMonitor mail and/or e-mails and deal with as appropriate, ensuring that all client-related correspondence is passed on to an appropriate lawyer if the relevant person is out of the officeLiaise with administrative support departments on behalf of lawyers as requiredLiaise with the department Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant lawyersClient relationship managementTake an active role in the care of clients and be wholly familiar with contacts/clientsEnter, maintain and update client details and relevant information in the Firm's CRM contacts systemDeal with basic client queries and general administrationArrange client meetingsDocument productionCheck correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Document Production team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriateType urgent/short/confidential correspondence and emailsProduce and maintain Excel spreadsheets as requiredFinancial - BillingAssist lawyers and Practice Group Billing Coordinator in the billing and credit control process by liaising with the lawyer and accounts and to produce standard pre-bill financial/time reports through the systemSend bills to clients, with appropriate covering documentsRequest cheques,

📌 Legal Assistant - Corporate Securities (Toronto)
🏢 Linds & Associates
📍 Toronto