Purpose and Scope

Property Administrators are responsible for providing administrative support to the Property Managers overseeing operations at our client properties. This is an office-based position, but can include occasional on-site work as required to support tenant needs and the on-site staff.

Lease Administration

· Assist the site teams in screening and processing rental applications.

· Prepare and transmit lease documentation, coordinate execution and signatures, and keep the Yardi Voyager databases up-to-date and accurate.

· Prepare move-in and move-out statements and account reconciliations for tenants.

· Assist the property manager with monitoring lease compliance, insurance status, and expiry dates of Tenants, issuing notices and renewal invitations as appropriate.

· Prepare market survey reports and recommend

Accounting Support

· Assist in the preparation of monthly reports to clients on the financial health of their assets.

· Issue purchase orders, process invoices for payment, and deal with vendor and procurement issues as they arise.

· Monitor tenant arrears, issue notices, and follow-up on payment as directed by the Property Manager.

· Prepare tenant statements, review accounts, and work collaboratively with the Accounting team to ensure accurate records.

Correspondence / Communication

· Draft letters, reports, and correspondence by e-mail, MS Word/Excel, or as required.

· Communicate effectively with Tenants, clients, and other team members using various media.





· Assist with maintaining and monitoring advertising for the properties, adjusting as directed.

General Administration

· Maintain both digital and paper records in a well-organized system.

· Establish a daily, weekly, and monthly routine in cooperation with the Property Manager and site teams.

Expectations

- This role demands robust administrative skills, superior time management, and a willingness to learn. While most work will be done in our head office, occasional on-site work may be needed to provide coverage or assistance to the resident managers, especially at busy month-end periods.
- The duties of a Property Administrator encompass all facets of administering a large property portfolio efficiently and effectively, with the highest regard to the satisfaction of the tenants and our client property owners.
- This is a hybrid, PA / Tenant relations / Receptionist position.
- The duties listed here are not a complete list – the Property Administrator needs to be adaptable and flexible to the changing needs of the properties, and work as a team with the Property Manager, accountants, and site staff to ensure property records are complete, accurate, constantly updated, and always.

Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site gym
- In office parking
- Paid time off
- RRSP match
- Store discount
- Tuition reimbursement
- Wellness program

Work Location: In person

📌 Property Administrator (Residential) (Winnipeg)
🏢 McCOR
📍 Winnipeg