About CITYROVER

CITYROVER is an AI powered platform developed by Visual Defence Inc. that helps municipalities and local governments detect, analyze, and respond to incidents and assets using advanced cameras and artificial intelligence.

As we expand our municipal and government business, we are seeking a Proposal Lead / Manager to take ownership of RFPs, RFIs, tenders, proposals, and related customer response activities.

About the Role

This is a hands on, independent contributor role with no staff to manage. The successful candidate will be responsible for preparing high quality proposals, procurement responses, customer questionnaires, and supporting materials.

The primary focus is responding to priority municipal and government RFPs, RFIs, RFQs, tenders, and other public sector opportunities. The role also includes customer technical and commercial inquiries, cybersecurity and cloud questionnaires, general proposals, and development of reusable proposal materials.

The ideal candidate is highly organized, an exceptional English writer, technically capable, detail oriented, and comfortable managing multiple assignments under tight deadlines.

Key Responsibilities

1. RFPs, RFIs & Tenders

Lead and manage RFP, RFI, RFQ, tender, and proposal responses from initial review through final submission, ensuring compliance, accuracy, and quality.

2. Customer Responses & General Proposals

Prepare customer questionnaires, technical and commercial responses, cybersecurity assessments, proposals, solution descriptions, and supporting materials.

3. Opportunity Monitoring & Qualification

Identify, evaluate, and track relevant municipal and government opportunities and support bid/no-bid decisions and response planning.

4. Proposal Materials & Documentation





Develop and maintain proposal templates, response libraries, case studies, technical materials, standard responses, and organized documentation.

5. Technical Writing & Sales Support

Translate complex technical information into clear, persuasive content and support sales materials, presentations, case studies, and customer communications.

Working with the Team The Proposal Lead / Manager will work closely with CITYROVER’s Technology, Product, Sales, Operations, Finance, and Management teams.

The successful candidate will

- Develop a strong understanding of CITYROVER’s products, AI capabilities, system architecture, cloud environment, cybersecurity practices, integrations, implementation approach, and product roadmap.
- Work with Technology and Product teams to develop accurate technical responses and supporting materials.
- Translate complex technical information into clear, concise, and persuasive customer facing content.
- Coordinate information relating to product specifications, security, hosting, integrations, implementation, privacy, support, and other technical requirements.
- Ensure technical claims and customer facing materials accurately represent CITYROVER’s capabilities.
- Help document and clearly communicate CITYROVER’s product strengths and competitive differentiators.

Qualifications & Experience





- 3 to 5 years of experience in proposal writing, proposal management, bid management, tender management, technical writing, or a related role.
- Bachelor’s degree or college diploma in Business, Communications, English, Public Administration, Marketing, Engineering, Computer Science, Information Technology, or a related field.
- Proven experience preparing RFPs, RFIs, RFQs, tenders, bids, or formal proposals.
- Experience with municipal, government, public sector, or technology procurement is strongly preferred.
- Experience completing cybersecurity questionnaires, cloud reviews, vendor assessments, or similar technical documentation is an asset.
- Exceptional English writing, editing, proofreading, and document organization skills.
- Strong technical comprehension, including the ability to understand software, cloud, cybersecurity, AI, and integration concepts.
- Ability to translate technical information for both technical and non technical audiences.
- Solid organizational, analytical, research, and project management skills.
- Excellent attention to detail and accuracy.
- Ability to independently manage multiple priorities and tight deadlines.
- Strong initiative, ownership, communication skills, and follow through.

Pay: $55,000.00-$85,000.00 per year

Benefits

- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Vision care

Application question(s):
- Are you legally authorized to work in Canada?
- Can you reliably commute to this job's location (Richmond Hill Ontario Canada, L4B 1L5)?
- How many years of experience do you have writing and managing municipal, government, or public sector RFPs, RFIs, RFQs, and tenders?

Work Location: In person

📌 Proposal Lead - Government Tenders, RFPs & Technical Proposals (Full Time, Onsite) (Richmond Hill)
🏢 Visual Defence
📍 Richmond Hill