Are you organized, friendly, and great with people? A premier Kingston aesthetic medicine clinic is seeking a full-time Clinic Receptionist to be the face of our practice starting October 1st. We are launching a fresh chapter for this clinic with the focus on patient support, teamwork and positive and productive workplace. We are looking for a solutions-oriented professional who thrives in a team-oriented and professional environment.

We will provide clinic-specific training to the successful candidate.

Main responsibilities:

Providing friendly, welcoming services greeting patients when arrive at the clinic

Ensuring all forms are correctly filled in, settle clients into to wait room and/or treatment room of service

Respond to all calls, texts and email requests related to client services for appointments, call backs, information booking client appointments through electronic scheduling system

Responsible for opening electronic charts in practice management system and entering notes into the electronic medical record system; creating electronic file for each new patient; updating existing files

Scanning and filing intake, consent forms and all other documentation into client files

Implement clinic opening and closing procedures

Process client payments and billings

Ensure that the reception area, boutique area, waiting area and treatment rooms are properly stocked and maintained

Take pre treatment photos and upload to electronic files

Ordering office supplies

Cross-Team Collaboration: Work closely with the medical and esthetic staff,



showing a willingness to assist with secondary, non-administrative clinic duties to ensure a smooth, low-stress day for everyone.

Other duties as required

What We Are Looking For:

Previous experience as a receptionist (medical, spa, or clinic experience is a big plus).

Strong Team Orientation: You genuinely enjoy supporting your coworkers and creating a harmonious workplace. We heavily value professionals who avoid workplace politics and focus on collective success.

Strong computer skills and the ability to learn new booking software quickly; proficiency in Microsoft Office Suite

Excellent multitasking skills with a calm, professional manner.

Training/experience with office systems, electronic scheduling and electronic medical records, esthetic industry experience an asset.

Other:

- Service oriented with demonstrated initiative
- Reliable, trustworthy, flexible
- Good time management skills with ability to perform multiple, diverse tasks simultaneously
- Availability to work an early evening shift and an occasional Saturday

This job involves some lifting and stair climbing

Full time/Part time

Please include a cover letter with your resume outlining your interest and experience.

Due to the volume of applications, note that only those receiving an interview will be contacted.

Expected hours: 24.0 – 30.0 per week

Benefits

- Company events
- Dental care
- Extended health care
- On-site parking

Education:
- Secondary School (required)

Language:
- English (required)

Work Location: In person

📌 Receptionist (Kingston)
🏢 UCosmetic
📍 Kingston