Executive Assistant to the Vice PresidentEmployment Type:Full-TimeSalary:$85,000 - $100,000Location:ETRO Head Office, VancouverAbout the roleThe Executive Assistant to the Vice President provides high-level administrative support to the Executive Vice President and COO, managing schedules, communications, and organizational workflows. This role ensures the seamless execution of daily operations, enabling the VP to focus on strategic initiatives. Acting as a trusted liaison, the Executive Assistant handles confidential information with professionalism and precision, driving efficiency and collaboration across the organization.Focus AreaExecutive Support, Communication Management, Project Coordination, Organizational Efficiency.What you’ll doPersonal SupportGeneral administrative tasks.Manage family calendar, including appointments, vehicle maintenance, and travel arrangements.Track and compile tax documents, benefits claims, expenses, and mail/home paperwork.Manage administration and logistical tasks.Administrative SupportManage executive schedules, including meetings, appointments, vehicle maintenance, and travel arrangements.Prepare and edit correspondence, reports, presentations, and meeting agendas.Coordinate and facilitate executive-level meetings, ensuring all materials are prepared in advance.Handle incoming communications, prioritizing urgent matters and delegating tasks as necessary.Project CoordinationSupport the planning and execution of special projects and strategic initiatives.Track progress on executive tasks and projects, providing regular updates and status reports.Research and gather data for presentations, reports, and decision-making.Manage executive signatures for Prime Contracts and executed Subcontracts.Event Planning and CoordinationLiaise with the Office Coordinator to plan and organize company events, leadership off-sites,



and team-building activities.Arrange logistics for executive travel, conferences, and meetings, ensuring all details are addressed.Support applications for nominations and awards.Confidentiality and ProfessionalismHandle sensitive and confidential information with discretion and integrity.Act as a gatekeeper for executive communications and time management.Legal Administrative SupportProvide administrative support to the General Counsel on legal and corporate matters.Support the General Counsel with scheduling, time entries, meetings, and travel expenses.Liaise with external counsel and manage legal invoices and legal budget tracking.Support business teams via legal software applications, including contract lifecycle management.Draft correspondence pertaining to legal and corporate matters.Format and revise draft documents and correspondence as instructed by legal counsel.Coordinate contract execution and filing of confidential legal documents.Maintain confidentiality and discretion when handling sensitive legal information.What you bringEducation:Diploma or degree in Business Administration or a related field preferred.Experience:3–5 years of experience in executive-level administrative support. Legal administrative experience is a plus.Technical Proficiency:Advanced knowledge of Google Workspace and calendar management tools.Core Skills:Scheduling, project management, document preparation, and stakeholder communication.Knowledge Base:Familiarity with corporate structures, organizational workflows, and meeting facilitation.Communication:Exceptional verbal and written communication skills for internal and external audiences.Why join ETRO?Work closely with executive leadership on high-impact initiatives.Join a collaborative and fast-paced environment.Opportunities for skilled growth and development.Be part of a team built on accountability, innovation, and excellence.#J-18808-Ljbffr

📌 Executive Assistant To The Vice President - $85,000 - $100,000 A Year (Winnipeg)
🏢 Etro
📍 Winnipeg