- Provide confidential administrative support to the CFO and Canadian Leadership Team.
- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Prepare and edit correspondence, reports, presentations, meeting agendas, and other business documents.
- Coordinate leadership meetings, including meeting logistics, minutes, and follow-up on action items.
- Maintain organized electronic and physical filing systems while handling sensitive and confidential information with discretion.
- Support expense reporting, invoice processing, and other administrative finance-related tasks as required.
- Act as the primary contact for office administration matters, including coordinating with the building landlord, office vendors, and service providers.
- Assist with office moves, maintenance requests, office supplies, and general workplace coordination.




- Support special projects and provide administrative assistance to the Regional Shared Services team as needed.
- Collaborate with internal departments and external partners to ensure productive business operations.
- Plan and organize internal and external company events, parties, and offsite meetings.
- Manage event budgets, track expenses, and handle vendor contracts.
- Send invitations, track RSVPs, and coordinate guest lists or seating.
- Handle venue selection, food catering, and audio-visual equipment setup.
- Oversee event timelines on the day of the event to ensure smooth operations.
- Support the planning and coordination of an upcoming office relocation and construction project.
- Coordinate with contractors, vendors, building representatives, and internal stakeholders to help keep the project on schedule.

#J-18808-Ljbffr

📌 Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) (Mississauga)
🏢 Rhenus SE KG
📍 Mississauga