Summary of Duties:

The Coordinator for Student Services at the Education Centre, Sunnybrook is responsible for creating a remarkable experience by helping our learners have a positive registration experience, particularly with acquiring their hospital items, such as computer, locker, and scrubs access. The role is often the first in-person point of contact for our learners during onboarding and plays an essential role in the Student Services team. This position will provide comprehensive administrative support to Student Services. A successful candidate will be expected to work both independently and as part of a team.

The individual will work closely with the Student Services staff and deal directly with Students, Interns, Residents, Fellows, and Clinical Instructors on a daily basis.
Provide administrative support in the registration of all learners. This includes, but is not limited to addressing learner enquiries,, entering and tracking registration in NirvSystem, requesting and issuing computer access, managing and tracking hospital items deposits, etc.
Assist with preparing Medical Trainee Days Report to the Ministry of Health and Long-Term Care (involves data collection and verification of medical student, resident and clinical fellow trainee days)




Manage Student Services equipment and facilities (computer lab, seminar rooms, student lounge, call rooms, etc.)
Provide assistance for student orientation, student committees, student events, etc.
Provide administrative support for cross coverage during sick days and vacation
Other duties as assigned

The role will also support other activities related to enhancing the experience of learners at Sunnybrook.

Qualifications/Skills:
Post Secondary or Community College with recent related work experience required
Advanced computer skills in MS Office, particularly Excel and Access
Prior work experience with learner databases (HSPnet, POWER, NirvSystem, MedSIS, etc.)
Demonstrated effective critical thinking and solid problem solving skills
Robust organizational and time management skills
Ability to deal with fluctuating workloads
Ability to balance competing priorities
Possesses exceptional attention to detail
Superb interpersonal and communication skills (oral and written)
Excellent judgment and problem solving skills
Team oriented
Takes initiative; demonstrates creativity and flexibility
Ability to follow hospital policies and procedures as well as current legislation

📌 Administrative Coordinator Postgraduate Medical Education Temporary Full Time 2026 18633 Toronto
🏢 Sunnybrook Health Sciences Centre
📍 Toronto