Scheduling and Office Coordinator

About the Opportunity

We are looking for a friendly, organized, and dependable Scheduling and Office Coordinator to join our team in Kelowna’s Capri area. This is a great opportunity for someone who enjoys working with people, staying organized in a busy environment, and helping both clients and team members feel supported.

In this role, you will work as part of a multidisciplinary, client- and employee-focused team to coordinate schedules for team members across various roles and locations throughout the BC Interior. You will use a variety of scheduling tools and communication methods, and when you are not coordinating schedules, you will help keep daily office operations running smoothly.

Days and hours of work may vary, but the consistent core schedule will be Monday to Friday, 8:30 a.m. to 5:00 p.m.

Why You’ll Enjoy Working With Us

· Extended advantages to support your well-being

· Employee and Family Assistance Program

· Flexible hours where possible

· Opportunities to learn, grow, and advance your career

· A supportive team environment where your work makes a difference

What You’ll Do

· Coordinate schedules, schedule adjustments, book-outs, and client requests.

· Program app-based schedules for a variety of shifts and events.

· Communicate with team members by email, text, phone, or app in a clear and helpful way.





· Help ensure the right team members are matched with the right positions to support client satisfaction and team member success.

· Delegate tasks clearly and follow up when needed.

· Support accurate timekeeping processes.

· Assist with general office duties, including updating boards and maintaining uniform inventory.

· Work collaboratively and communicate effectively within a multidisciplinary team.

· Occasionally support events and client sites outside regular business hours.

What We’re Looking For

· Previous scheduling experience in a fast-paced, changing environment.

· The ability to meet quick deadlines and manage competing priorities with confidence.

· A flexible, adaptable, and solutions-focused mindset.

· Strong time management, problem-solving, and organizational skills.

· Clear written and verbal communication skills.

· Comfort using computer applications, including Excel, TrackTik, and other Microsoft programs.

· A cooperative approach and willingness to work as part of a team.

· Accountability, accuracy, and strong attention to detail.

· Recent related experience.

Nice to Have, but Not Required

· Security Worker License

· Driver’s license

· Ability to travel throughout the BC Interior

Starting wage: $45,000 per year, plus benefits.

If you are organized, approachable, and enjoy being the person who helps keep things running smoothly, we would love to hear from you.

Pay: From $45,000.00 per year

Work Location: In person

📌 Security Scheduler (Kelowna)
🏢 Vadium Security
📍 Kelowna