Pay or shift range: $27.51 CAD to $28.66 CAD. Pay range is shown as an hourly rate. PCRS operates on a fixed wage grid with a step increase typically granted after one year of employment.DescriptionWage Grid 9Hours & Conditions of WorkRegular Full Time35 hours weeklyThis position is based at the Vancouver head office, with flexibility for hybrid work when operational requirements allow.Position SummaryThe Administrative Assistant provides support to PCRS’s central administrative services at the Vancouver head office of PCRS. This position supports the Office of the CEO and Human Resources, on an approximately 50/50 split, as well as other administrative departments as required.In HR, the role will support recruitment, onboarding, HRIS administration and documentation, coordinating logistics for training and events, and implementing both evaluation and information management activities, among others.In supporting the Office of the CEO, the role will provide support with document management, meeting coordination and logistics, liaising with staff and stakeholders across departments, fundraising initiatives, and provide backup for work with the Board of Directors and communications tasks.The successful candidate will be technically savvy, able to learn quickly, be proactive in their work and is comfortable with change. Attention to detail and accuracy, as well as discretion when handling sensitive information and situations, is essential. As this role supports several teams, time management skills and the ability to prioritize and meet deadlines are also important. This role is energetic and is best suited for someone who enjoys variety in their work.ResponsibilitiesHuman Resources (~50%)Administer business processes within our HRIS, our Learning Management System, and other tools as required.Support recruitment and onboarding of new staff, collaborating with new hires,



supervisors and other administrative departments as needed.Maintain and update employee records in HRIS; assist in transfer of employee records into new HRIS system with accuracy and detail.Administrative Support (~50%)Assist with office administration, including backup support for Directors, CEO and Board as required.Meeting Coordination & Planning: Schedule and coordinate meetings, book logistics (food ordering and location preparation). Taking and distributing meeting notes.Document Management: Writing and proofreading documents, formatting presentation, organizing electronic files and tracking important agency documents that are revised and need approval.Providing customer service: Interacting with the public via the main telephone line and general email inbox, vendors, other staff and program leads.Backup communications tasks as required: Creating newsletters and surveys, monitoring social media accounts and updating agency web pages.Highly proficient with Microsoft Office 365 (Word, Excel, Teams, Sharepoint)High level of verbal, interpersonal, and written communication skillsAble to work with colleagues in a collaborative and professional manner; a team playerConfident with technology and able to self-teachTakes initiative to solve problems and improve processes, natural inclination to work analyticallyHighly organized, detail oriented, able to balance competing demands and is comfortable with changeAble to handle sensitive information in a confidential mannerAn interest in learning and developing skills in Human ResourcesAn interest in visual communications, layout and design as it relates to printed and social mediaExperience with a cloud-based HRIS system, such as UKGExperience with SalesforceExperience working in a not-for-profit or the social services sectorExperience creating and working within a culturally inclusive environmentQualificationsSkillsRequiredMicrosoft 365 Office Suite: IntermediateEducationRequired2-Year Diploma or better in Business Administration or related field.PreferredBachelor's Degree or better in Human Resources Management or related field.ExperienceRequired2 years of experience working with databases or systems#J-18808-Ljbffr

📌 Administrative Assistant Ii - C$27.5 - C$28.7 An Hour (Winnipeg)
🏢 PCRS
📍 Winnipeg