Salary Range

The salary range for this position is CAD $30.55 - $32.39 / hour

Detailed Overview

Provides administrative support at the work site, organizes the assignment of clerical workload, ensures a smooth administrative workflow, co-ordinates timekeeping and payroll, maintains office and program supplies, expedites purchasing or material requisitions, and assists with clerical staff skills development.

Responsibilities

- Supervising clerical tasks and reception service to maintain an efficient administration operation at the program site.

- Providing clerical backup such as typing, word processing and stenographing, including documents of a confidential nature.

- Ensuring adequate office inventories and program supplies are maintained in the most cost-effective manner.

- Assisting with equipment, furniture and materials inventory, schedule of maintenance and audit.

- Compiling, collating and abstracting statistical data or reports as requested.

- Ensuring staff have ready access to circulated notices, letters, memos, policy and procedure binders, and keeping the latter current as directed.

- Organizing the storage, tracking, transferring and retrieval of client files.

- Maintaining work schedule, attendance, overtime, and leave management records.

- Inputting payroll and benefits data into automated or manual payroll system and reconciling any discrepancies.

- Distribute pay stub / statement, T4 slips, superannuation statement and other related reports to employees.





- Maintaining and monitoring petty cash accounts for the assigned program site.

- Collecting travel vouchers, verifying for accuracy and arranging for expenditure approval, prior to forwarding them to accounts payable for processing.

- Mentoring administrative support staff as delegated and assisting with skills development.

- Assisting with performance review of administrative support staff.

- Monitoring the use and dissemination of building keys and orientation to security alarm system.

- Ensuring staff is aware of building security, WHMIS, WCB regulations, fire drill and Occupational Health and Safety issues.

- Participating on assigned committees and taking minutes at meetings as requested.

- Performing other related duties or undertaking special projects as required.

Qualifications

Education and Experience

- Grade 12 or equivalent.

- Five (5) years related experience.

- Valid driver's license and able to provide own transportation.

Skills and Abilities

- Ability to follow directions or instructions.

- Current knowledge of best office practices.

- Ability to work in a team environment.

- Effective verbal and written communication skills.

- Physical ability to perform the duties of the position.

- Good organizational and problem-solving skills.

- Solid interpersonal skills and able to deal with the public.

- Comprehensive knowledge of computerized word-processing and spreadsheets.

- Ability to type 50 wpm.

📌 Senior Clerk, Home Health/Home Support (Surrey)
🏢 Fraser Health
📍 Surrey