Job OverviewAgilus by Synergie is recruiting for a Document Control Specialist / Records Management Analyst IV in the Oil and Gas Sector in Edmonton, Alberta. The role provides drawing control support for internal and external stakeholders, including navigation and work in the drawing management system, managing access and control, and providing training. The role ensures process safety information in the form of engineering drawings is complete and easily accessible to all users of Liquid Pipelines (LP) drawings. Total rewards: $40.00 - $45.00 hourly. This is a 1-year contract position with a hybrid work setting (Mon, Tues, Thurs in office; Wed, Fri at home).ResponsibilitiesResolve broken hybrid drawings by identifying and correcting x‑reference issues within CAD files to ensure all drawing components are fully visible and functional within Meridian.Update outdated renditions (PDFs) by regenerating and publishing current renditions aligned with the latest approved master drawings.Clean up legacy drawing discrepancies by identifying and resolving inconsistencies between master drawings, renditions, and associated metadata to improve data integrity and user trust.Support as‑built consolidation and publishing by coordinating the integration of approved as‑built updates into master drawing records and ensuring final drawings are completed, published,



and available in Meridian prior to project execution and turnover.Coordinate and fulfill drawing requests through the BIM JIRA request tool and Service Request tool.Coordinate major projects and core project SME reviews and perform drawing control reviews to ensure compliance with drawing system requirements.Track project review and turnover status during the lifecycle of the project through design, IFC, and as‑built reviews.Provide guidance to internal and external users to create workspaces and project folders to support project drawing design, construction, and as‑built work.Communicate with internal customers across all Canadian operating and project areas, and with external vendor and service providers to resolve customer service and work process issues.Support the development and execution of drawing system database training for a diverse group of users, including vendors, engineering and drafting service providers, and internal drawing users.Assist in the review, monitoring, and reporting of key performance indicators to drive consistency and continual improvement, and develop standard reports that support information requirements of drawing users.Support the creation of work processes and procedures, written communications, and training materials that allow users of process safety information to obtain that information in the quickest, most efficient, and self‑service manner.Support Facility and Pipeline Drawings team members, PSI team members,



and Facility Records team members for alignment and common AIM objectives.Work closely with the Asset Information Management team for day‑to‑day operational alignment and coordination of initiatives.Partner with internal and external stakeholders, including project teams, engineering service providers, vendors, drafting service providers, and operations and maintenance teams to ensure compliance with company drawing control procedures and specialized business support.QualificationsCompletion of a university degree, technical diploma, or relevant combination of technical training and drawing control experience.Two to four years of experience in document or records management, preferably within the engineering or construction industry.Completion of education and/or post‑secondary training in business analysis, records management, data analysis, or project management.Ability to translate company process safety information requirements into systemized processes.Advanced knowledge of organizational structures and industry‑standard document management work processes.Strong customer service focus and organizational skills with ability to prioritize.Excellent interpersonal, problem‑solving, and written and verbal communication skills.Ability to work independently and proactively with minimal supervision.Basic functional knowledge of drawing management systems.Basic knowledge of EDMSLink, BIM‑JIRA, MS Access, and Excel required.Basic level drafting skills and some drafting experience.Advanced knowledge of SharePoint 2013 and Bluebeam.#J-18808-Ljbffr

📌 Document Control Specialist _ Records Management Analyst Iv - $40 - $45 An Hour (Winnipeg)
🏢 Agilus by Synergie
📍 Winnipeg