Executive Assistant (Term for a period of up to 9 months) At the Vancouver Fraser Port Authority, the work we domatters. Every day, our people help connect Canada to global markets,strengthen supply chains, support sustainable growth, and shape the future ofCanada’s largest port.
If you're looking for purposeful workwhere your contributions make a difference, you'll find it here - supported bya team that is cooperative, innovative, and committed to excellence.
Meaningful work that contributes to Canada’s trade and economicprosperity
Opportunities for learning, development, and career growth
A collaborative and inclusive workplace culture
Competitive compensation and comprehensive benefits
Flexible programs that support employee wellbeing and work-lifeintegration
Be at the centre of decision‑making by supportingexecutive leadership in delivering strategic priorities that shape the futureof Canada's largest port. This role offers a unique opportunity to collaborateacross the organization, build relationships with senior leaders andstakeholders, and contribute to work that has a meaningful impact on trade,communities, and the Canadian economy.
If you’re looking forwork that is meaningful, challenging, and connected to something bigger, we’dlove to hear from you. Join us and discover how your career can help shapeCanada’s future.
The ExecutiveAssistant is responsible for the senior executive administrative supportfor the President and CEO in support of organizational objectives in a mannerthat reflects organizational values.
What success looks like
Managecomplex executive calendars, prioritizing meetings, commitments, and activitiesto optimize the Vice President’s time.
Coordinatemeetings, events, and travel arrangements, including agendas, materials,logistics, catering, venues, and participant communications.
Monitorand manage correspondence, bringing forward priority items, follow-ups, andactions requiring executive attention.
Prepare,edit, and format reports, presentations,



briefings, correspondence,spreadsheets, and other business documents.
Conductresearch and compile information to support executive decision-making andorganizational initiatives.
Serveas a key point of contact for internal and external stakeholders, responding toinquiries and ensuring professional, timely communication.
Supportdepartmental administration, including budget tracking, purchase orders,contracts, invoices, expense management, and delegated approval processes.
Handlesensitive and confidential information with discretion while managing mail,records, and documentation.
Collaboratewith the executive assistant team to provide seamless executive support,cross-training, and coverage across the organization.
Coordinateand support executive participation in meetings with government, industry, andcommunity stakeholders, as well as corporate events, committees, andcross-functional initiatives.
Qualifications
Completionofa certificate in management or another acceptable certificate.
A minimum of2 years related senior executive assistant experience.
Must beproficient in MS Word, Excel, PowerPoint, and Outlook.
Job type: Exempt, Full-Time, Temporary (up to 9 months),Hybrid
Working environment: Normal office conditions.
Marine Transportation Security Clearance The incumbent must obtain and maintain a valid Marine TransportationSecurity Clearance as this position is required to access restrictedareas/information as defined by the Marine Transportation Security Regulations.
ThisisCanadian-based employment,



and allemployees are expected tomaintain legal eligibility to work in Canada. Applicants advancing in thehiring process may be subject totechnical assignments, psychometricassessments, and/or background checks, including but not limited to criminalrecord, credit, and/or reference checks.
Reasonable accommodation can be provided in the selection process andwhile working with the port authority. If you require assistance with applyingto our openings or are seeking accommodations to apply in an alternativeformat, please contact us through a confidential, secure inbox [email protected] are committed to supporting your needs and will do our best to provide the necessary assistance.
Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
Organizes marine transportation services that meet port users’ needs at a reasonable cost.
Provides a high level of safety and environmental protection.
Responds to local needs and priorities.
Encourages and considers input from port users and local communities.
Re-invests around 90% of our revenues back into trade enabling infrastructure.
Contributes to the competitiveness, growth, and prosperity of the Canadian economy.
Organizes marine transportation services that meet port users’ needs at a reasonable cost.
Provides a high level of safety and environmental protection.
Responds to local needs and priorities.
Encourages and considers input from port users and local communities.
Re-invests around 90% of our revenues back into trade enabling infrastructure.
Our purpose statement Enabling Canada's trade by being reliable and innovative, while protecting the environment.
Our values We drive efficiency to optimize performance.
We build strong relationships to succeed together.
We are customer-focused to deliver on our commitments.
We are accountable to find solutions and take the right action.
We are one team to achieve our purpose.

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📌 Executive Assistant (Term for a period of up to 9 months) (British Columbia)
🏢 Vancouver Fraser Port Authority
📍 British Columbia