Location: Mississauga, ON (head office)
Schedule: Tuesday to Saturday, 9:00 AM to 5:00 PM
Work Model: On-site, 5 days per week
Compensation: $65,000 - $70,000 base salary + 5% annualperformancebonus
Benefits: Perks from day one, including a Health Spending Account
3weeks vacation
20% discount at their restaurant brands
ABOUT OUR CLIENT Our client is a fast-growing hospitality and premium restaurant group (brunch and evening dining) with multiple locations across the GTA and continued expansion plans. As the business grows, they are focused on strengthening internal coordination, leadership support, documentation, and day-to-day operational follow-up.
They are looking for a highly organized, proactive,tech-savvy, personableand polishedExecutive Assistant to the Founderto support a busy Founder in a fast-moving, entrepreneurial workplace.
POSITION OVERVIEW TheExecutive Assistant to the Founderwill play a key role in helping the Founder stay organized, focused, and supported while the business continues to grow. Based inMississauga, ON, this role is ideal for someone who has supported an owner, Founder, CEO, President, or senior leader in a smaller or mid-sized business where the work isfast-paced, varied, and hands-on.
This is not a traditional corporate Executive Assistant role with a narrow scope limited to calendar and travel.It is afounder-support and administrative coordination rolewhere you will help manage priorities, protect the Founder’s time, coordinate follow-up, handle confidential documentation, and support day-to-day administrative needs across the business.
The right person will be comfortable acting as a practical gatekeeper, using good judgment when managing requests for the Founder’s time, and making minor administrative decisions on the Founder’s behalf whenappropriate.
WHAT WE'RE LOOKING FOR We’relooking foranorganized, responsive, discreet,



and confidentadministrative professional withexperience in executive support, senior administration, office coordination, operations coordination, or a similar role, ideally within a smaller, founder-led, entrepreneurial, hospitality, retail, franchise, or multi-location environment. You should becomfortablebalancing structure with flexibility, managing competing priorities, and communicating professionally with internal teams, external partners, and leadership.
WHAT'S IN IT FOR YOU! $70,000 base salary + 5% annualperformance-basedbonus
Benefits from day one, including aHealth Spending Account
3weeks vacation, plusadditionalpaid time off structure
Opportunity to work closely with theFounderof a growing hospitality group
A newly created role with the chance to bring more organization, structure, and follow-through to the business
Broad exposure across executive support, administration, internal coordination, documentation, and operational follow-up
A fast-paced, entrepreneurial environment where your judgment, initiative, and ability to keep things moving will be valued
WHAT YOU'LL BE DOING Founder Support Providecalendar management, scheduling, inbox follow-up, and day-to-day administrative supportfor the Founder
Help protect the Founder’s time by prioritizing meetings, redirecting requests whenappropriate, and managing follow-up
Coordinate meetings, prepare notes or agendas whenrequired, and ensure next steps are tracked
Arrange travel, accommodations, itineraries, and relatedlogisticsfor the Founder and leadership team as needed
Team, Recruitment & General Administration Support interview scheduling,



candidate communication, job fair coordination, and related administrative follow-up whenrequired
Prepare, organize, and send approved documents, forms, correspondence, and internal communications with accuracy and discretion
Assistwith confidential team documentation, new team member paperwork, internal changes, and related administrative records
Help coordinate company events, internal updates, leadership follow-up, and other administrative priorities as needed
Partner with other administrative and operations team members to keep priorities communicated and moving smoothly
WHAT YOU'LL NEED 5+ years of experienceacrossexecutive support, senior administration, office coordination, operations coordination, or a similar role
Minimum of 1 year of experiencedirectlysupporting aFounder, CEO, owner, President, executive,directoror VP-level leaderisrequired
Strong calendar management, scheduling, inbox coordination, documentation, and follow‑up skills
Good judgment and the confidence to manage competing requests, redirect people diplomatically, and protect a leader’s time
Excellent written and verbal communication skills with a qualified, polished, and practical communication style
High attention to detail and the ability to manage multiple priorities in a fast‑paced environment
Strong discretion and comfort handling confidential information
Tech‑savvy and comfortable learning new systems, online platforms, and document tools, including AI tools.
Proficiencywith Microsoft Office, Outlook, PDFs, document management, and online portals
Experience with DocuSign, scheduling tools, document management systems, or similar platforms is an asset
Experience inhospitality, restaurants, franchising, retail, or a multi-location businessis an asset
Able to work on-site 5 days per week inMississauga, ON

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📌 Executive Assistant to the Founder (Ontario)
🏢 Qy-Search-
📍 Ontario