Role Overview

We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate — spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership. This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration. You’ll serve as a central point of contact for leadership — keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization. Key Responsibilities

Executive Support

Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts Monitor, organize, and draft responses across executive email inboxes Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders Relay information and communications clearly between executives and their teams Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions Assist with travel coordination and logistics as needed Operational Coordination





Track action items and follow-ups arising from executive meetings and conversations Partner with teams to maintain alignment on priorities and upcoming deadlines Handle sensitive and confidential information with professionalism and care Support reporting, documentation, and operational visibility for leadership Cross-Functional Communication

Coordinate with operations, product, and business teams on executive requests and priorities Assist with presentations, internal communications, and leadership updates Help maintain consistent and clear communication across departments Skills & Qualifications

3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders Proven ability to manage complex calendars and executive communications in a fast-paced environment Proficiency with Google Workspace, Microsoft Office, and Slack Strong written communication skills and a polished, professional presence High degree of discretion when handling confidential information Excellent organizational, multitasking, and prioritization abilities Comfortable picking up new tools and adapting to evolving systems Calm, proactive, and solution-oriented — especially under pressure Job Details

Job Type: Full time Compensation: $45,000 – $70,000 per year Schedule: Monday to Friday | 8-hour shifts | Overtime as required Location: Hybrid — Toronto, ON (recurring in-office attendance required) Benefits

Dental care Paid time off Vision care Wellness program

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📌 Executive Assistant (Winnipeg)
🏢 Speer Technologies
📍 Winnipeg