Role PurposeThis role exists to buy back time for the Principal Lawyer and CFO by:Removing operational, administrative, and coordination burdensStructuring internal communication and executionEnsuring nothing discussed, assigned, or decided is ever lostThis is not a passive assistant role.This is anexecution, coordination, and control function.Reporting StructureReports directly to:Principal Lawyer (transitioning to Managing Partner)CFOWorkscross-functionally with:Operations ManagerHRMarketing / BDLegal teamCore MandateEnsure that every meeting, decision, and initiative turns into structured execution.Key Responsibilities1. Meeting Intelligence & Execution ControlAttend all key internal and external meetingsTakestructured, decision-oriented minutes(not transcripts)Identify:Decisions madeTasks assignedDeadlinesResponsible partiesStore all records in acentralized, retrievable systemsOutput standard: If leadership disappears for 2 weeks, nothing is lost.2. Task & Workflow Management (Asana Owner)Input all tasks intoAsanaimmediatelyafter meetingsAssign tasks, deadlines, and ownersFollow up with team members on completionMaintain:Clean task boardsPriority alignmentExecution visibilityYou are effectively thefirm’s execution tracker3. Pre-Meeting Briefings (Critical Function)Before every key meeting prepare a1-page briefing noteincluding:Context of the meetingKey issues / decisionsrequiredBackground data or documentsRisks / sensitivitiesSuggested talking points4.



Agenda & Communication StructuringDraft meeting agendas in advanceEnsure meetings are:FocusedTime-efficientOutcome-drivenPush back when meetings lack clarity:"What is the objective of this meeting?"5. Founder’s Office Support (Ad Hoc but High Impact)Operational SupportLight data entry (whenrequired)Organizing physical and digital workspaceManaging incoming calls / routingResearch & IntelligenceIndustryand otherresearch for meetingsSystemized organization of workflow and workloadQuick turnaroundto stakeholders and parties involvedKPI & Reporting OversightReview reports from:OperationsMarketingFinanceFlag:IrregularitiesMissing dataPerformance deviationsWhat Success Looks LikeLeadership spendssignificantly less time on coordinationNo task is “forgotten”Meetings become:ShorterMore focusedDecision-drivenTeams become more accountable because someone is tracking everythingIdeal Candidate ProfileMust Have:Extremely organized and detail-orientedStrong written communication (this is critical)Ability to think instructure, not chaosComfortable working in high-performance environmentsStrong Advantage:Experience supporting executives or foundersFamiliarity with legal / skilled services environmentExperience with task management toolsCompensation StructureBase: $65K – $85KPerformance bonus tied to:Execution reliabilityTeam feedbackReduction in leadership workload#J-18808-Ljbffr

📌 Executive Assistant (Toronto)
🏢 ME Law PC
📍 Toronto