Administrative Assistant, Chair, Trades & Resource Technology
Administration

Status:
Temporary Full-Time Position

Competition #:
NLC-2319

Open To:
All Applicants

Date Posted:
September 2, 2026

Closing Date:
September 16, 2026 - 11:59pm

Job Start Date:
September 28, 2026

Compensation Rate:
Salary: $52,428 to $63,972 per year

36.25

Additional Information:
For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities. With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community. Students can study from the comforts of home, work, on the road, or from one of the many College locations. Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses. The college supports and promotes professional development and wellness opportunities and provides employees with an attractive benefits plan and competitive salaries. The College service region offers numerous recreational activities for the entire family to enjoy!

Northern Lakes College has the following Temporary Full-Time Position available:

Administrative Assistant, Chair, Trades & Resource Technology

Salary: $52,428 to $63,972 per year

Location: Fairview

Start Date: September 28, 2026 to June 30, 2027

Qualifications:

Post-Secondary Certificate in office administration, business administration or equivalent experience
Minimum two (2) years of progressively responsible office experience
Ability to work in a rapid-paced environment
Demonstrated ability to communicate effectively with internal and external stakeholders.
A clean criminal record check prior to commencement
A valid Class 5 driver’s license
A combination of education, training, and experience may be considered

Assets:

Experience working in a post-secondary education environment
Knowledge of Alberta apprenticeship and industry-related regulatory agencies
Experience supporting budget administration and financial processes
Ability to build and maintain positive working relationships with internal and external stakeholders

Nature and Scope of Work:

Reporting to the Chair,



Trades & Resource Technology, this position provides comprehensive administrative, operational, financial, and customer service support for Trades & Resource Technology programs. The Administrative Assistant works closely with faculty, staff, students, industry partners, and regulatory agencies to support program delivery and departmental operations.

Duties and Responsibilities:

Providing Administrative Functions for the Chair

Provide day-to-day administrative support to the Chair, including drafting emails, letters, reports, and other correspondence
Edit, format, and distribute documents and correspondence as required
Organize logistics for meetings, consultations, and events, both in-person and online
Provide effective notetaking and prepare meeting records, summaries, and follow-up documentation
Coordinate travel arrangements and related logistics for the Chair as required
Liaise with campuses, departments, and external stakeholders regarding program planning and operational activities
Manage incoming and outgoing correspondence, mail, and departmental communications
Operate and maintain office equipment including computers, printers, and photocopiers

Student and Customer Service Support

Respond to inquiries from students, staff, employers, industry partners, and the public in person, by telephone, and electronically
Register students and process program-related documentation and book orders, as required
Complete student follow-up activities and provide information regarding programs and services
Assist students in navigating and accessing College systems and resources
Receive, distribute, and track certificates and program completion documentation where applicable
Provide reception and front-line customer service support for the department

Financial and Records Administration

Process invoices, including coding, approvals, and submission in accordance with college procedures
Generate financial reports and assist with budget monitoring and reconciliation activities
Support monthly reconciliation of corporate credit card statements




Maintain filing systems in accordance with college records management procedures and ensure confidentiality of all records
Digitize, organize, and maintain departmental records and data
Track and maintain departmental contact lists, records, and operational information
Manage the procurement, inventory, and distribution of office supplies and materials

Program, Industry and Operational Coordination

Support program delivery and departmental initiatives across Trades & Resource Technology programs
Support apprenticeship, trades, and resource technology programming through the coordination of documentation, reporting, communications, and operational activities
Coordinate meetings, industry events, and operational activities, including scheduling, room bookings, and logistics
Develop and maintain relationships with employers, industry partners, and regulatory agencies
Assist with compliance requirements related to Northern Lakes College policies and procedures and external agencies including Alberta Industry Training (AIT), Alberta Boilers Safety Association (ABSA), and Alberta Transportation and Economic Corridors
Maintain action-item tracking and follow up on commitments arising from meetings and operational activities
Research and support improvements to administrative systems, processes, and workflows

Skills/Knowledge:

Proficiency in Microsoft Office Suite and enterprise systems
Financial administration and budget support experience
Meeting coordination and minute-taking skills
Ability to manage multiple priorities and deadlines
Experience with Unit4 or other student information systems

Contacts (Internal and External):

Internal

Frequent contact with faculty, staff, managers, and administrative support personnel to coordinate program delivery, financial processes, student services, and departmental operations

External

Frequent contact with students, employers, industry representatives, government agencies, vendors, and community partners to support program administration, regulatory requirements, and customer service activities

The Successful candidate must provide College or University transcripts and a clean Criminal Record Check to Human Resources prior to commencement.

This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Closing Date: Date September 16, 2026

Note: Northern Lakes College thanks all applicants for their interest in employment; however, only those candidates selected for interviews will be contacted.

#J-18808-Ljbffr

📌 Administrative Assistant, Chair, Trades & Resource Technology (Alberta)
🏢 Northern Lakes College
📍 Alberta