Our client, a global leader within the Human Resources space, is looking for a highly organized and proactive Executive Assistant to support senior executive leadership on a contract basis in Downtown Toronto, ON.This is an interim, high-impact role within a fast-paced, matrixed environment where you will play a key part in ensuring seamless executive operations, communication flow, and cross-functional coordination. The ideal candidate thrives in dynamic settings, demonstrates strong judgement, and brings a solutions-oriented approach to executive support.Compensation & Benefits$40–$50/hour contract rate1-month contract to start (potential for extension or conversion to full-time)Downtown Toronto office location (3 days on-site per week)Exposure to senior global leadership within a large, enterprise HR functionOpportunity to support high-impact HR initiatives in a dynamic environmentFast-paced, high-visibility role with meaningful day-to-day impactResponsibilitiesManage complex, multi-time zone calendars for senior executives, prioritizing meetings and commitmentsAct as gatekeeper for internal and external communications, managing inboxes and triaging requestsCoordinate domestic and international travel arrangements within tight timelinesProcess and submit expenses accurately and efficientlyOrganize executive meetings, including agenda preparation, minute-taking, and action trackingCoordinate internal and external events such as town halls, leadership meetings, and team eventsPrepare high-quality presentations, reports,



and executive correspondenceMaintain HR signing authority records and ensure documentation accuracyManage system access permissions (Teams, shared drives, mailboxes, distribution lists)Support onboarding and offboarding processes within the HR functionAssist with compliance and access audits to ensure data integrity and security standardsSupport HR Business Continuity planning, including documentation updates and stakeholder coordinationAssist with communication tools, training, and data collection for continuity initiativesQualifications5+ years of experience in an Executive Assistant or senior administrative support role, ideally within an HR or corporate environmentExperience supporting multiple senior leaders in a complex, matrixed organizationStrong organizational skills with the ability to manage competing priorities in a quick-paced environmentExcellent written and verbal communication skillsHigh level of discretion, professionalism, and sound judgementAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)Strong expertise in PowerPoint and Excel (advanced level required)Ability to work independently and anticipate executive needs proactivelyExperience within large corporate or HR environments considered an assetBilingualism in French is considered an assetWe believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives.#J-18808-Ljbffr

📌 Administrative Assistant - $40 - $50 An Hour (Winnipeg)
🏢 David Aplin Recruiting
📍 Winnipeg