Your Newpany Hays Specialist Recruitment is partnering with a leading global natural resources organization to hire an Executive Assistant, Corporate to support their Legal &pliance; function.

This organization operates large-scale operations internationally and is recognized for itsmitment to responsible development, sustainability, and strongernance practices.

Key Responsibilities Provide high-level administrative support to the VP, General Counsel & Corporate Secretary Manageplex calendars, scheduling, travel, and logistics aligned with business priorities Prepare and format executive correspondence, presentations, briefing materials, and reports Triage iingmunications and prioritize time-sensitive and confidential matters Liaise with executives, Board members, and external stakeholders Support daily operations of the Legal &pliance; team Maintain legal trackers, contract databases, and regulatory calendars Coordinate document execution, approvals, and signature workflows Track legal deadlines,ernance milestones, andpliance requirements Assist with document management, retention, and legal hold processes Assist with preparation of Board andmittee materials Coordinate agendas, resolutions, and meeting documentation Maintain corporate records, minute books, andernance files Support director onboarding andernancepliance processes Coordinate with external legal counsel on scheduling, documentation, and billing Assist with litigation tracking, regulatory inquiries,



and audits Track deliverables and action items from executive and legal meetings What You Need to Succeed 5+ years of experience in executive support, legal administration, or corporate environments Experience supporting senior executives such as General Counsel or leadership teams (preferred) Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Power

Point) Experience with document management systems (e.g., Share

Point) and secure platforms Familiarity with corporateernance, legal processes, or board support activities is an asset Strong organizational skills with the ability to manage multiple priorities independently Exceptional attention to detail and follow-through Proven ability to handle highly confidential and sensitive information with discretion Excellentmunication skills with the ability to engage senior leaders and external stakeholders Experience working in multinational or global environments is considered an asset Flexibility to amodate occasional extended hours for international coordination Whats in It for You? This is an exciting chance to join a globally recognized organization in a senior-level support role with significant exposure to executive leadership and corporateernance functions.

You will play a critical role in enabling legal operations, supporting decision-making processes, and contributing to a high-performing, collaborative setting.

📌 Executive Assistant (Vancouver)
🏢 Hays
📍 Vancouver