Contribute to logistical planning and execution for the conference + key touchpoints, including venue coordination, speaker travel, and in office event management.

n

Responsibilities & Expectations

- Support the Co-Vice-Presidents, Conference, in organizing and executing all pre-conference events
- Maintain a positive relationship with venue representatives that can be carried forward to consecutive years of the UBC Imprint Conference
- Help facilitate transportation for speakers to and from the conference, including flight and hotel reservations
- Create detailed footstepping documents and delegate responsibilities to the team for pre-conference events and conference day
- Support tabling, food, scheduling, outreach, and attendee management across conference touchpoints
- Lead conference day planning and operations

- Attend mandatory scheduled meetings

Qualifications

- Strong willingness to learn, professionalism and interpersonal communication skills
- Passion for organization and remains calm under pressure




- Ability to work both independently and in a team environment
- Previous experience working in a team is an asset

Learning Outcomes

- Ability to plan large-scale professional events
- Organizational skills and ability to delegate work
- Analytical and problem-solving skills
- Professional communications and negotiation skills
- Strong leadership and team management capabilities

Time Commitment

- 5 to 7 hours per week with additional time around events
- Must not be on exchange/away for co-op during the 2026/2027 academic year

nSubmit the following information no later than September 20th, 2026, at 11:59 PM (PST):

- A one-page resume outlining your most relevant experiences
- A one-page cover letter
- Any supplemental materials you would like the Hiring Committee to review along with your application

Please contact [email protected] if you have any questions or concerns.

📌 (2) Associate Vice-President, Conference (Vancouver)
🏢 The CUS
📍 Vancouver