Goodcang Canada Corp. (谷仓加拿大) is seeking a detail-oriented and highly organized Back Office Administrative Officer with a strong interest or background in finance, accounting, expense administration, and operational cost control.

This position plays an important role in supporting the financial and administrative operations of our warehouse network. The successful candidate will be responsible for daily expense processing, invoice verification, vendor reconciliation, month-end support, procurement cost tracking, asset administration, and other back-office operational activities.

This is an excellent opportunity for candidates with experience in accounting administration, finance, accounts payable, bookkeeping, or logistics administration who are interested in developing their career within a fast-growing international logistics organization.

About Goodcang Canada

Goodcang Canada Corp. is a core brand of Zongteng Group (纵腾集团), a global infrastructure provider for cross-border e-commerce. Our services include overseas warehousing, fulfillment, international logistics, and supply chain-related solutions.

Founded in 2007, Zongteng Group serves tens of thousands of global e-commerce sellers and operates warehouse and logistics networks across North America, Europe, Southeast Asia, and Australia. Goodcang Canada is continuing to expand its Canadian operations and build a strong local professional team to support long-term growth.

Responsibilities

Financial & Accounting Administration

- Process, review, and maintain records for daily expense claims, reimbursements, invoices, and operational payments.
- Verify supporting documentation, receipts, invoices, and approvals to ensure accuracy and compliance with internal financial procedures.
- Assist with accounts payable (AP) activities, including invoice collection, coding, verification, payment tracking, and record maintenance.
- Conduct regular vendor statement and invoice reconciliations, investigate discrepancies, and coordinate corrections with vendors and internal departments.
- Assist the Finance team with month-end closing activities, including expense accruals, outstanding invoice tracking, supporting schedules, and documentation preparation.
- Maintain organized and accurate financial records for audit, reconciliation, and reporting purposes.

Budgeting, Cost Control & Financial Tracking
- Track and monitor warehouse operating expenses, including rent, utilities, property-related charges, maintenance, insurance, supplies, equipment leasing, and other administrative costs.
- Assist with budget tracking and actual-versus-budget expense monitoring.
- Identify unusual charges, billing discrepancies, duplicate invoices, or unexpected cost increases and follow up accordingly.




- Prepare regular expense summaries and supporting reports for management review.
- Support cost analysis and administrative budgeting for new warehouse projects, relocations, expansions, and facility-related initiatives.

Procurement & Vendor Financial Management
- Manage procurement activities for office supplies, warehouse consumables, packaging materials, equipment, and other operational requirements.
- Obtain and compare vendor quotations and assist with price analysis and cost negotiations.
- Maintain vendor records, contracts, purchase documentation, invoices, and payment information.
- Monitor purchasing costs and identify opportunities for cost savings and improved spending efficiency.
- Coordinate with vendors and internal departments to ensure purchase orders, deliveries, invoices, and payments are properly matched and documented.

Asset & Equipment Administration
- Maintain accurate fixed asset and equipment records, including asset registration, purchase information, location, responsible department, and disposal records.
- Track equipment leases, maintenance expenses, repair costs, and related reimbursements.
- Maintain supporting documentation for company assets and assist Finance with asset-related reconciliation and reporting.
- Coordinate scheduled maintenance and major repairs while monitoring associated costs.

Fleet & Insurance Administration
- Maintain administrative and financial records for company vehicles, including insurance, licensing, maintenance, repairs, and related expenses.
- Track renewal dates and coordinate timely payments for vehicle insurance and licence renewals.
- Review and reconcile vehicle-related invoices and operating costs.
- Maintain records relating to warehouse, equipment, vehicle, and other operational insurance policies.

Facilities & General Administration
- Coordinate facility-related services including utilities, HVAC, lighting, industrial doors, cleaning, waste disposal, and general warehouse maintenance.
- Communicate with landlords, contractors, service providers, and property management regarding facility issues.
- Review facility-related quotations and invoices and maintain appropriate supporting documentation.
- Support administrative requirements related to warehouse leases, property expenses, utilities, and service agreements.

Compliance & Documentation
- Maintain accurate administrative, financial, insurance, vendor, asset, and operational records.




- Support internal and external audits by preparing invoices, contracts, payment records, reconciliation documents, and other supporting materials.
- Ensure financial and administrative activities follow company policies, approval procedures, and documentation requirements.
- Assist with warehouse compliance, insurance renewals, licences, and other regulatory documentation as required.

Qualifications and RequirementsEducation
- College diploma or Bachelor's degree from an accredited institution.
- Education in Accounting, Finance, Business Administration, Commerce, Supply Chain Management, or a related field is strongly preferred.

Experience
- Minimum 1+ years of experience in accounting administration, finance administration, accounts payable, bookkeeping, office administration, or a related role.
- Experience in a logistics, warehouse, distribution, manufacturing, or supply chain environment is considered a strong asset.
- Previous experience handling invoices, expense reports, reconciliations, accruals, purchasing, or vendor payments is preferred.

Financial & Technical Skills
- Basic understanding of accounting principles, accounts payable, expense classification, accruals, reconciliations, and cost control.
- Strong numerical accuracy and attention to financial details.
- Proficiency in Microsoft Excel, including spreadsheets, formulas, data organization, and reconciliation.
- Experience with accounting, ERP, expense management, or procurement systems is considered an asset.
- Ability to organize and maintain accurate financial and administrative documentation.

Core Competencies
- Strong analytical and problem-solving abilities.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to identify discrepancies and independently follow up on outstanding financial matters.
- Strong vendor communication and negotiation skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- High level of responsibility, confidentiality, and professional integrity.

Language
- Mandarin Chinese – Required
- English – Professional working proficiency

What We Offer
- Long-term and stable full time employment.
- Practical exposure to finance, accounting, procurement, asset management, and logistics operations within an international organization.
- Opportunities to develop experience in operational finance and corporate back-office management.
- Annual salary reviews and merit-based career advancement opportunities.
- A positive, inclusive, and professional work environment.

Pay: $18.11-$29.73 per hour Expected hours: 40.0 – 44.0 per week

Benefits

- Dental care
- Disability insurance
- Flexible schedule
- On-site parking

Work Location: In person

📌 Accounting Assistant (Mandarin Requred) (Brampton)
🏢 Goodcang Logistics Canada
📍 Brampton