Accounts Payable Coordinator

Location: Scarborough, ON

Full Time Role

About Eastern Construction

At Eastern Construction, our Core Purpose is to enrich the lives of our employees . We lead, manage, and deliver complex construction projects across the Greater Toronto Area, operating under collaborative models such as Construction Management, Guaranteed Maximum Price, and Design-Build. With more than 1,000 projects completed over seven decades, we have earned a reputation for delivering high- quality work, fostering strong partnerships, and supporting the long-term success of our people.

Our approach is guided by three Strategic Anchors:

- Best Construction Experience
- Exceptional People
- Unique Projects Built Right

Our culture and performance expectations are shaped by our Core Values: Responsive Team Player, Can-Do Attitude , and Unstoppable Drive. These values define how we work, collaborate, and deliver excellence.

Role Overview:

As an Accounts Payable Coordinator, you will play a key role in managing the full accounts payable cycle and ensuring the accuracy, timeliness, and integrity of vendor payments across our projects. You will work closely with Accounting, Project Teams and Operations, acting as a trusted resources for complex invoice processing, issue resolution, and continuous improvement of AP workflows.

Key Responsibilities:

- Independently process complex, high-value, and multi-project vendor invoices, purchase orders, and expense reports in accordance with company policies and timeliness.
- Ensure payment accuracy and timing across complex vendor and project scenarios,



including preparing payments, scheduling cheques and wires, and supporting timely vendor payment.
- Maintain organized and accurate AP records, ensuring data integrity in Viewpoint and related accounting systems.
- Review invoices for accuracy, coding, and completeness; flag discrepancies, missing information, or compliance concerns.
- Investigate discrepancies, billing issues, and vendor concerns, proposing solutions before escalation where appropriate.
- Apply working knowledge of lien requirements, holdbacks and payment controls as they relate to AP processing in a construction environment.
- Identify patterns, recurring issues, or compliance risks and raise them proactively with the Accounting Manager, escalating with context, analysis, and recommended next steps.
- Act as a go-to resource for correct AP processing and system usage, providing informal guidance and support to AP Coordinators when needed.
- Collaborate with Project Accountants, the Accounting Manager, and Project Teams on complex matters to ensure smooth resolution.
- Respond to vendor and internal inquiries professionally, confidentially, and promptly, representing Eastern positively through transparent, respectful communication.




- Identify opportunities to improve AP efficiency, clarity, and internal controls, and support implementation of process improvements.
- Assist management with additional tasks as required, contributing to the overall efficiency and success of the team.

Qualification & Experience:

- 3+ years of accounts payable experience; construction industry experience is an asset.
- Diploma/degree in Accounting, Finance, or related field.
- Proficient in Microsoft Excel and accounting software (e.g. Viewpoint preferred).
- Detail-oriented, collaborative, and solutions-driven, with strong ownership of assigned responsibilities.
- Strong communication and interpersonal skills to build relationships across teams and with external vendors.
- Sound judgment in prioritization, escalation, and handling of confidential information.

What we offer:

- Competitive Salary – Estimated salary range of $55,000 – $65,000
- Medical, dental, and vision coverage
- Mental health and wellness support
- Life Insurance
- RRSP and savings plan
- Opportunities to grow your career on meaningful projects
- Diversity and Inclusion.

The posted compensation range reflects the broader external market for this opportunity. Individual compensation is determined based on experience, qualifications, project scope, responsibilities, and internal considerations. Please note that Eastern Construction does not accept unsolicited resumes from recruiters or employment agencies.

Ready to Apply?

Apply on LinkedIn posting or send your resume [email protected]

📌 Accounts Payable Coordinator (Toronto)
🏢 Eastern Construction Company
📍 Toronto