We are seeking an organized, detail-oriented Travel & Administrative Coordinator for a temporary full-time opportunity in Calgary.
This role combines hands-on travel coordination with administrative support, record keeping and financial tracking. The successful candidate will be comfortable coordinating multiple travel arrangements, working within established procedures and ensuring information is accurate and properly documented.
Key Responsibilities
- Coordinate and book hotels, flights, buses and other travel arrangements
- Book travel directly through airline, hotel and transportation websites
- Review travel details carefully before confirming arrangements
- Maintain accurate records of travel activity
- Enter and upload information into internal databases
- Track travel-related funds and expenditures
- Manage and document gift-card sign-outs and related records
- Follow established policies, procedures and approval processes
- Communicate with team members regarding travel requirements, changes and documentation
- Provide additional administrative support as required
What We’re Looking For The ideal candidate will have:
- Previous administrative, travel coordination, booking or scheduling experience
- Strong computer skills and confidence navigating online booking platforms
- Excellent attention to detail
- Solid organizational and record-keeping abilities
- Experience tracking expenses, funds or other financial information
- Accurate data-entry skills
- Ability to learn new systems, policies and procedures quickly
- Strong written and verbal communication skills
- Ability to manage multiple requests and deadlines simultaneously
- Good judgment when handling confidential or sensitive information
Previous experience coordinating or booking travel arrangements is a strong asset. Experience working in a structured environment involving formal policies, procedures, financial controls or detailed documentation would also be beneficial.
Who Will Succeed in This Role?
You don’t need to be a professional travel agent.
You do need to be someone who is comfortable researching travel options, making bookings online, tracking details and making sure nothing gets missed.
This position would be well suited to someone who is organized, dependable and comfortable taking ownership of detailed administrative processes.
To Apply
Please submit your résumé through Indeed.
To help us assess your application, please ensure your résumé clearly identifies any experience you have with:
- Travel booking or coordination
- Administrative support
- Scheduling or logistics
- Expense or financial tracking
- Database and data-entry work
Only candidates selected for further consideration will be contacted. Job Type: Full-time