Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth administrative workflows and exceptional support across departments. Your energetic approach and attention to detail will help keep our office running efficiently, providing outstanding customer service and maintaining a professional environment.

If you thrive in a fast-paced setting, love multitasking, and excel at managing clerical tasks with enthusiasm, this chance is perfect for you!

Duties

- Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and warmth
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to support financial and administrative processes
- Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents
- Provide exceptional customer support by answering inquiries, scheduling appointments, and assisting clients or patients as needed
- Assist with bookkeeping activities such as invoicing, billing, and record reconciliation using QuickBooks or similar software
- Support medical or dental office operations by managing patient records, verifying insurance information, and coordinating appointments (if applicable)
- Proofread correspondence, reports,



and forms to ensure clarity and accuracy while maintaining excellent phone etiquette and organizational skills

Requirements

- Proven clerical experience with strong office skills including filing, data entry, and document management
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and computer skills essential for daily tasks
- Experience with QuickBooks or bookkeeping software is highly desirable
- Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment
- Strong typing speed along with proofreading abilities to produce error-free documents
- Previous experience working at a front desk or in customer service roles demonstrating professional phone etiquette
- Knowledge of medical or dental office procedures is a plus; experience as a dental receptionist or in a healthcare setting is advantageous
- Ability to handle multi-line phone systems confidently while providing friendly customer support
- Demonstrated organizational skills with attention to detail in filing, record keeping, and administrative duties

Join us in creating a vibrant workplace where your organizational talents make a real difference! We value energetic professionals committed to delivering top-tier administrative support while fostering a positive environment for colleagues and clients alike. Pay: $19.76-$31.02 per hour

Benefits

- Casual dress

Work Location: On the road

📌 Administrative Assistant (North Vancouver)
🏢 Reel Shots
📍 North Vancouver