About the Role

We are seeking an organized, detail-oriented and proactive Administrative & Communications Coordinator to provide administrative and communications support.

This is a varied role for someone who enjoys working across communications, digital platforms, client services and administration. The successful candidate will work independently while collaborating with senior management and other stakeholders.

Key Responsibilities

Communications

- Monitor and respond to email inquiries and direct questions to the appropriate person when required.
- Prepare and distribute weekly and other communications.
- Coordinate the production and distribution of newsletters, including Canva formatting, proofreading, links and website posting.
- Support Facebook and Instagram content planning, preparation and scheduling.
- Maintain a consistent and professional online presence and help keep social media content scheduled in advance.

Website & Digital Platforms
- Update website content, events and calendar information.
- Upload newsletters and other approved content.
- Maintain contact information and profiles within the organization's database.
- Assist individuals with registration and account-access questions.
- Identify and escalate website or system issues when necessary.

Event Support
- Manage event registrations and attendance lists.
- Process registrations and track payments where required.
- Prepare attendance and registration information for event organizers and venues.
- Assist with event-related communications and promotional materials.
- Create Zoom meeting links and support virtual event logistics.
- Prepare basic signs, printed materials and other administrative/design materials as required.

Administration
- Process applications, registrations and payments.




- Maintain accurate records and contact information.
- Distribute renewal communications and reminders.
- Track renewals and follow up on outstanding information or payments.
- Prepare updates and reports for management and relevant teams.

Financial & Administrative Support
- Monitor e-transfer and cheque payments and match payments to registrations or records where required.
- Compile payment information for designated finance representatives.
- Identify discrepancies or outstanding payments.
- Support the preparation and distribution of management and meeting materials.
- Assist with meeting documentation and other administrative requirements.

What We're Looking For
- Strong written and verbal communication skills.
- Excellent attention to detail and organizational skills.
- Ability to manage multiple priorities and deadlines.
- Ability to work independently and take initiative.
- Strong computer and digital skills.
- Experience with Canva and Meta Business Suite is a must.
- Experience with website content management systems.
- Strong customer service and communication skills.
- Ability to learn new systems and processes quickly.
- Skilled judgment and discretion when handling confidential information and financial records.

The successful candidate will be dependable, organized and comfortable working in a role with a variety of responsibilities. The ability to communicate proactively, meet deadlines and identify competing priorities is essential.

This opportunity may be particularly well suited to someone who has previous professional experience in communications, administration, marketing, event coordination or a related field.

To Apply

- Please send a resume and a brief introduction outlining your relevant experience and interest in the position.

📌 Administrative & Communications Coordinator (Toronto)
🏢 Inlaris
📍 Toronto