The Northern Society for Domestic Peace is dedicated to developing, delivering, and supporting programs that provide opportunities for individuals and families to strengthen their relationships and the quality of their lives by fostering respect, challenging violence, and promoting health and self-determination. The Bookkeeper & Finance Administrator supports the financial operations and administrative functions of the Northern Society for Domestic Peace (NSDP). Reporting to the Executive Director, this position is responsible for accurate and timely bookkeeping, payroll, financial recordkeeping, reconciliations, reporting support, and regulatory and funder-related financial administration.

The Bookkeeper & Finance Administrator also provides administrative and human resources support and contributes to effective day-to-day office operations. This role requires solid bookkeeping and accounting knowledge, excellent organizational and time-management skills, sound judgment, attention to detail, and the ability to manage multiple priorities and deadlines in a confidential and responsive non-profit environment.

Northern

Society for Domestic Peace is committed to building a workplace that reflects the diverse communities we serve. We value and respect diversity in culture, language, lived experience, race, sexual orientation, gender identity, and ability. NSDP strongly encourages applications from Indigenous peoples, racialized individuals, persons with disabilities, people of diverse sexual orientations and gender identities, and others who bring the skills, experience, and commitment needed to work respectfully and effectively with diverse communities.

Financial

Administration & Bookkeeping Perform accounts payable and accounts receivable functions, including invoice processing, payment preparation, receivable tracking, and appropriate supporting documentation. Complete regular bank, credit card, and other account reconciliations and investigate and resolve discrepancies. Prepare bank deposits and maintain petty cash reconciliation and replenishment processes.



Maintain accurate and complete financial records and audit trails for all financial transactions. Maintain the organization’s bookkeeping system, including appropriate account structures, coding, entries, and records within Sage. Maintain appropriate supporting documentation in accordance with organizational, funder, audit, and regulatory requirements. Support and maintain effective internal financial controls, approval processes, and financial procedures. Payroll &

Benefits Administration Administer all regular payroll functions, including payroll processing, statutory deductions and remittances, vacation and sick leave records, and other payroll-related calculations.

Prepare

Records of Employment and annual T4s and reconcile year-end payroll records. Maintain accurate and confidential payroll and benefits documentation. Utilize HR software (BambooHR) to maintain employee records Financial Reporting, Budget & Audit Support Maintain year-end working papers, schedules, reconciliations, and supporting documentation and coordinate preparation for the annual financial audit in collaboration with the Executive Director, Board Treasurer, and external auditors.

Assist with financial information and documentation required for funder reporting, grant reporting, and contract reconciliation. Regulatory & Charitable Compliance Maintain appropriate financial, payroll, donation, and source documentation in accordance with applicable record-retention requirements. Maintain current knowledge of regulatory and administrative requirements relevant to the position, including requirements of the Canada Revenue Agency, WorkSafeBC, Employment Standards, funders, and other applicable bodies.





Support the review, development, and implementation of financial policies, procedures, and internal controls. Administrative & Organizational Support Provide administrative support to the Executive Director and leadership team as required. Respond to administrative inquiries, correspondence, phone calls, and email in a professional and timely manner.

Support day-to-day office administration, including supplies, records, and general administrative needs. Work collaboratively with administrative, program, and leadership staff to support efficient organizational operations. Handle personal and sensitive information in accordance with NSDP policies and applicable privacy requirements.

Build and maintain respectful and effective working relationships with colleagues, clients, community partners, funders, auditors, and other stakeholders. Post-secondary education in bookkeeping, accounting, business administration, office administration, or a related field, or an equivalent combination of education and relevant experience. Demonstrated bookkeeping and financial administration experience;

experience in a non-profit, charitable, or multi-funded organization is an asset. Strong working knowledge of accounts payable, accounts receivable, payroll, bank and account reconciliations, general ledger processes, and financial recordkeeping.

Experience using accounting software is required; Proficiency with Microsoft Excel and familiarity with Microsoft 365 applications, including Outlook, Word, and Teams.

Experience working with multiple programs, grants, contracts, restricted funds, or cost centres is an asset. Understanding of payroll, CRA, charitable receipting, GST/HST, and non-profit financial requirements is an asset. Ability to prioritize competing responsibilities, meet deadlines, and work effectively with limited supervision. Successful completion of a Criminal Record Check. Ability to work on-site as required by the position.

Permanent

Full-Time Wage: $27.53 -$31.57 per hour

📌 Bookkeeper / Finance Administrator (Smithers)
🏢 NSDP
📍 Smithers