Ready to be the heartbeat of a growing skilled trades campus? At Skilled Trades College (STC), our Oakville Registrar is the person who makes the campus work: for students, instructors, and everyone who walks through the door.

- $50,000–$55,000 CAD per year
- Full-time, on-site in Oakville, ON
- Monday–Friday, 8:00 AM–4:30 PM, plus one Saturday a month for our open house
- A front-row seat in a growing organization, with real ownership over how your campus runs

Who we are Skilled Trades College (STC) is a leading private career college delivering hands-on, practical training for the next generation of electricians, plumbers, HVAC technicians, and trade professionals. With multiple campuses across Ontario, we help students build the technical skills, confidence, and professionalism to thrive in the construction and trades industries. Programs built hand-in-hand with industry leaders, for real-world success.

Learn more at www.skilledtradescollege.ca

About the role

This is more than a records-and-registration job, it's ownership of the Oakville campus experience. You'll be the operational backbone: student records, admissions, class start coordination, facility and vendor matters, instructor support, and the overall vibe of the place. When a student walks in, when an instructor needs something, when a class is about to start, you're the one who makes it seamless.

You'll be the go-to person for our Program Advisors, Instructors, and students on the ground, while partnering closely with Business Development and Finance whenever something needs escalation, visibility, or extra hands. This role is for someone with sharp organizational instincts, good judgment under competing priorities, and a genuine sense of pride in "their" campus.

Every day, you'll help ensure students, instructors,



and Program Advisors have what they need to succeed, and that Oakville runs smoothly, stays compliant, and feels like a place people are genuinely glad to be.

What you'll own (responsibilities):

Admissions & Enrollment

- Register students in MCL and accounting software, and manage enrollment end-to-end
- Own enrollment templates, documentation, and process compliance (required docs, uploads, etc.)
- Keep student files airtight and audit-ready
- Support proficiency testing and prepare enrollment letters

MCL & Student Records

- Be the go-to owner of MCL, updates, issues, and everyday data integrity
- Maintain attendance and test records, and student files to MTCU standard
- Produce final transcripts and graduation materials

Class Start & Graduation

- Get every new cohort off to a smooth first-day start
- Plan and run graduation day - from paperwork to the celebration itself (food, supplies, logistics)
- Partner with the Program Advisor on escalation needs

Facility & Campus Experience

- Keep the campus running like clockwork: facilities, purchasing, day-to-day upkeep so students and instructors can focus on what matters
- Shape the first impression every student and visitor gets of STC: the look, the energy, the feel of the place

Incident Reporting

- Own incident reporting for the campus, start to finish

Instructor & Program Advisor Partnership

- Be the on-campus point of contact for instructor matters




- Own the PA/Registrar partnership and keep Program Advisors supported and unblocked
- Follow up to keep required information flowing, escalating to the Director, Business Development and Director, Operations when needed

Safety Program Administration

- Keep Working at Heights, First Aid, and WHMIS schedules on track registrations, paperwork, and all

What you bring

- Experience in a Registrar, Campus Operations, or Student Services role (an asset)
- Strong MS Office skills (Excel, Word, PowerPoint); familiarity with a Student Information System like MCL is a plus
- Comfort owning things beyond records: facilities, vendors, purchasing, incident management
- A sharp eye for detail, especially with confidential student data
- Strong analytical, organizational, and communication skills
- A genuine passion for creating a memorable student and campus experience

What great looks like

- Positive, cooperative energy that others want to be around
- Facility and campus matters run smoothly, with minimal disruption
- Strong, trusted partnerships with Program Advisors and Instructors
- A campus that feels welcoming, professional, and genuinely well-run
- A steady hand in improving Registrar and Campus Operations processes as STC grows

If this sounds like your kind of campus, we'd love to meet you. We are an inclusive and equal opportunity employer. If you require an accommodation during any stage of the application or interview process, please let us know. We're happy to work with you to meet your needs.

This is an open vacancy.

AI is used to support the posting process.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Campus Registrar (Oakville, ON)
🏢 Skilled Trades College of Canada
📍 Oakville