Job Summary

We are seeking a proactive and highly organized Executive Assistant to support our leadership team. This dynamic role requires a detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and demonstrates exceptional communication skills.

The Executive

Assistant will serve as a vital point of contact, ensuring smooth daily operations, coordinating schedules, and handling administrative tasks with precision. If you are energetic, resourceful, and passionate about providing top-tier support, this is an excellent opportunity to contribute to our organization’s success.

Duties

- Manage and maintain the executive’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Handle incoming calls with professionalism and courtesy, utilizing multi-line phone systems and practicing excellent phone etiquette.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity.
- Organize and maintain filing systems—both physical and digital—using Google Workspace and Microsoft Office tools for easy retrieval.
- Perform data entry tasks with high accuracy into QuickBooks for bookkeeping purposes and other financial records.
- Coordinate meetings by preparing agendas, taking minutes, and distributing materials in a timely manner.




- Assist with front desk responsibilities including greeting visitors, managing office supplies, and supporting overall office operations.

Requirements

- Proven clerical experience with strong organizational skills in an office workplace.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks accounting software and basic bookkeeping practices.
- Excellent typing skills with high accuracy for data entry tasks.
- Demonstrated ability to manage multiple priorities simultaneously while maintaining attention to detail.
- Strong communication skills with professional phone etiquette and customer service orientation.
- Familiarity with multi-line phone systems, filing procedures, proofreading standards, and office procedures such as DocuSign for electronic signatures.
- Previous administrative or office experience supporting executives or teams is preferred; office experience is essential.

Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value energetic professionals who are eager to support our leadership’s success while fostering a positive work environment through exceptional administrative support. Pay: $15.00-$20.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- On-site parking

Work Location: In person

📌 Executive Assistant (Calgary)
🏢 Walshken Immigration
📍 Calgary