Position Summary:

The Event Operations Coordinator plays a key role in the successful execution of events at The Greens at Renton. Reporting directly to the Director of Events, this position is responsible for overseeing the day-of operations of assigned events, ensuring exceptional guest experiences, maintaining venue standards, leading event staff, and supporting the overall success of weddings, golf tournaments, corporate functions, holiday parties, and other special events.

The Event Operations Coordinator will act as the Manager on Duty for assigned events, taking ownership of event execution from setup through completion. This role requires strong leadership, attention to detail, excellent communication skills, and the ability to confidently manage fast-paced event environments.

In addition to event operations, this position will assist with marketing implementation through content creation, social media management, and maintaining an organized library of venue photos and videos to promote The Greens at Renton.

Primary Responsibilities:

Event Day Operations

- Act as the Manager on Duty for assigned events at The Greens at Renton.
- Oversee the successful execution of weddings, tournaments, corporate events, holiday parties, and other special events.
- Follow event timelines and ensure all scheduled components are completed accurately and efficiently.
- Complete pre-event inspections to ensure all event spaces meet The Greens at Renton standards.
- Oversee event setup, room configurations, décor placement, and event space readiness.
- Ensure event spaces remain clean, organized, and presentable throughout the duration of each event.
- Monitor event flow and make operational adjustments when required.
- Communicate effectively with clients, guests, vendors, kitchen staff, bar staff, golf operations, maintenance, and management.
- Handle day-of guest concerns or operational challenges professionally and efficiently.
- Complete post-event walkthroughs and communicate any follow-up requirements to the Director of Events.

Staff Leadership & Event Team Management





- Assign duties and responsibilities to facility and event staff members for assigned events.
- Provide direction, leadership, and support to event staff throughout event execution.
- Ensure all staff members understand their responsibilities and event expectations.
- Monitor staff performance and ensure professional service standards are maintained.
- Assist with training recent event staff members.
- Promote teamwork, accountability, and a positive work environment.
- Communicate staffing concerns or performance issues to the Director of Events.

Event Inventory & Equipment Management The Event Operations Coordinator is responsible for maintaining, organizing, and overseeing all event inventory owned by The Greens at Renton.Maintain accurate knowledge of all event inventory and equipment available for use.Conduct regular inventory checks and report missing, damaged, or replacement-required items. Assist with maintaining organized storage areas to improve efficiency and event preparation. Ensure all event equipment is in good condition and meets presentation standards. Communicate inventory needs, shortages, and recommendations to the Director of Events. Assist with preparing inventory requirements for upcoming events. Marketing & Content Creation The Event Operations Coordinator will support the marketing initiatives of The Greens at Renton by helping showcase the venue, events, and guest experiences.Responsibilities include:

- Capture high-quality photos and videos during events and throughout the property.
- Create engaging content highlighting:
- Weddings
- Golf tournaments
- Corporate events
- Holiday parties
- Food and beverage offerings
- Venue features and upgrades




- Guest experiences
- Build and maintain an organized content library of photos and videos.
- Schedule approved content across social media platforms.
- Assist with implementing marketing campaigns developed by the Director of Events.
- Identify opportunities to capture content that promotes The Greens at Renton.
- Maintain consistency with the venue’s brand standards and messaging.

Administrative & Operational Support Assist the Director of Events with event preparation and planning.Support the organization and preparation of event documents, timelines, and operational details. Maintain awareness of upcoming event requirements. Assist with special projects and initiatives as assigned. Participate in staff meetings, training sessions, and operational discussions. Provide feedback and recommendations to improve event operations and guest experiences.

Qualifications & Skills:

- Previous experience in hospitality, events, customer service, or banquet operations is preferred.
- Strong leadership and communication skills.
- Ability to confidently manage events independently.
- Excellent organizational skills and attention to detail.
- Ability to multitask and remain calm in a fast-paced environment.
- Strong problem-solving abilities.
- Professional appearance and positive attitude.
- Ability to work evenings, weekends, and holidays based on event schedules.
- Experience with social media, photography, or content creation is considered an asset.
- Ability to work both independently and as part of a team.
- Physical Requirements
- Ability to stand and walk for extended periods of time.
- Ability to lift, carry, and move event equipment up to 50 lbs.
- Ability to assist with event setups, including moving tables, chairs, linens, and other event inventory.
- Ability to work flexible hours based on event schedules.

Pay: From $19.00 per hour Expected hours: No less than 24.0 per week

Benefits

- Discounted or free food
- On-site parking
- Store discount

Work Location: In person

📌 Event Operations Coordinator (Simcoe)
🏢 The Greens at Renton
📍 Simcoe