What You Can Expect:

- Provide confidential administrative support to the CFO and Canadian Leadership Team.

- Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.

- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.

- Prepare and edit correspondence, reports, presentations, meeting agendas, and other business documents.

- Coordinate leadership meetings, including meeting logistics, minutes, and follow-up on action items.

- Maintain organized electronic and physical filing systems while handling sensitive and confidential information with discretion.

- Support expense reporting, invoice processing, and other administrative finance-related tasks as required.

- Act as the primary contact for office administration matters, including coordinating with the building landlord, office vendors, and service providers.

- Assist with office moves, maintenance requests, office supplies, and general workplace coordination.

- Support special projects and provide administrative assistance to the Regional Shared Services team as needed.

- Collaborate with internal departments and external partners to ensure efficient business operations.

- Plan and organize internal and external company events, parties, and offsite meetings.

- Manage event budgets, track expenses, and handle vendor contracts.

- Send invitations, track RSVPs, and coordinate guest lists or seating.

- Handle venue selection, food catering, and audio-visual equipment setup.





- Oversee event timelines on the day of the event to ensure smooth operations.

- Support the planning and coordination of an upcoming office relocation and construction project.

- Coordinate with contractors, vendors, building representatives, and internal stakeholders to help keep the project on schedule.

What You Bring:

- 3+ years of experience supporting senior executives, preferably within a corporate workplace.

- Previous experience as an Executive Assistant, Senior Administrative Assistant, or similar role.

- Experience in the transportation, freight forwarding, logistics, supply chain, or related industry is considered an asset.

- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.

- Exceptional attention to detail and ability to handle confidential information with professionalism and discretion.

- Excellent verbal and written communication skills.

- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

- Demonstrated ability to work independently while supporting multiple stakeholders.

- Strong problem-solving skills with a proactive, customer-focused approach.

- Flexibility to work 3 days per week (Monday-Wednesday) during a 12-month contract, with occasional additional hours as business needs require.

- Ability to commute to our Mississauga head office for 3 designated days per week.

- This position requires regular work from our two Mississauga office locations.

📌 Executive Assistant – 1-Year Contract, Part-Time (Monday-Wednesday) (Mississauga)
🏢 Rhenus
📍 Mississauga