Job Overview

We are seeking a highly organized, detail-oriented, and professional Office Administrator to support our day-to-day office operations. The successful candidate will be responsible for coordinating administrative activities, maintaining records, handling communications, and providing efficient support to staff and clients.

This role requires strong communication and organizational skills, a proactive approach, and the ability to manage multiple tasks in a fast-paced professional environment. The ideal candidate will help ensure smooth office operations while maintaining a welcoming and professional experience for clients and team members.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Oversee scheduling, calendar management, and appointment setting for various departments.
- Handle data entry tasks accurately using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain organized records.
- Perform clerical duties such as filing, proofreading documents, and maintaining digital and physical filing systems.
- Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions at all times.
- Support bookkeeping activities by tracking expenses, invoicing,



and managing financial records with QuickBooks or similar software.
- Assist in medical or dental office settings by managing patient files, verifying insurance information, and supporting administrative workflows related to healthcare services.

Experience

- Proven experience in an office workplace with strong organizational skills and multitasking abilities.
- Prior clerical experience including data entry, filing, and handling multi-line phone systems.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication.
- Experience working in customer service roles with excellent phone etiquette and professional demeanor.
- Knowledge of QuickBooks or other bookkeeping software is highly desirable.
- Previous medical or dental office experience is a plus—especially familiarity with front desk operations or dental receptionist duties.
- Demonstrated ability to manage administrative tasks efficiently while maintaining high accuracy levels in proofreading and data management.

Join us as an Office Administrator and become a vital part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver exceptional service while creating a positive workplace environment for all. Pay: $18.00-$27.00 per hour

Work Location: In person

📌 Office Administrator (Oakville)
🏢 beyond landscaping u0026 renovation
📍 Oakville