We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for our customers, and keep our office thriving.
This position offers an exciting opportunity to develop your administrative skills while contributing to a positive and productive workplace atmosphere.
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette.
- Perform data entry tasks accurately using Microsoft Office applications, our in-house systems , and QuickBooks for bookkeeping and financial record-keeping.
- Organize and assist in the maintainenance of our job management system.
- Support administrative functions such as job intakes, outgoing jobs, and walk-in customers.
- Handle clerical duties such as incoming and outgoing shipping and receiving, managing incoming and outgoing mail, and maintaining office supplies inventory.
- Provide customer support by addressing inquiries promptly and professionally while maintaining excellent organizational skills to prioritize tasks effectively.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel,
Outlook) for seamless communication and document management.
- Strong computer skills with the ability to perform data entry quickly and accurately.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with keen attention to detail for filing, and managing multiple priorities simultaneously.
- Demonstrated clerical experience in an office setting highlighting familiarity with front desk procedures and multi-line phone systems.
- Exceptional customer service skills combined with skilled phone etiquette to create a positive experience for customers and visitors.
- Ability to handle information while maintaining high levels of accuracy in recordkeeping.
- Precious experinece is an asset but not required and training will be available for the right candidate.
Join us as an Office Administrator and become an essential part of a vibrant team dedicated to excellence! Your energetic approach combined with your detailed-oriented mindset will help us deliver outstanding service every day while supporting our organizational goals. Pay: $19.54-$27.00 per hour
Expected hours: 40.0 per week
Benefits
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care