Job Summary

We are seeking a detail-oriented and professional Office Administrator/Receptionist to join our team. The ideal candidate will be responsible for managing front desk operations, providing excellent customer service, and supporting administrative functions across various departments. This role requires robust organizational skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Duties

- Greet visitors and clients in a courteous and professional manner at the front desk

- Manage multi-line phone systems, screen calls, and direct inquiries appropriately

- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks

- Schedule appointments, meetings, and coordinate calendars for staff members

- Handle filing, document management, and ensure confidentiality of sensitive information

- Assist with bookkeeping tasks including invoicing and billing using QuickBooks or similar software

- Provide customer support via phone, email, or in person to address inquiries and resolve issues

- Proofread correspondence, reports,



and other documents for accuracy and clarity

- Support administrative tasks such as ordering supplies, managing mail, and maintaining office organization

- Collaborate with team members to improve office procedures and workflow efficiency

Experience

- Prior office experience is preferred, especially in administrative or clerical roles

- Experience with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace is highly desirable

- Strong computer skills including data entry, document proofreading, and file management

- Customer service experience with excellent phone etiquette and organizational skills

- Knowledge of medical or dental office procedures is a plus for healthcare-related environments

- Previous experience working at a front desk or handling multi-line phone systems is beneficial

- Demonstrated ability to multitask effectively while maintaining attention to detail in a busy setting

Pay: $16.00-$18.00 per hour

Work Location: In person

📌 Office Administrator/Receptionist (Calgary)
🏢 Sekhri Immigration
📍 Calgary