Our client is seeking a proactive, highly versatile

Office Manager to oversee daily workplace operations and administrative functions. This is a direct hire role.

Key Responsibilities

- Office &
- Facility Operations:

Keep daily workplace operations running smoothly, managing inventory, facilities maintenance, and vendor relationships within budget.

- Executive Team Support:

Directly assist executive team members with schedule management, travel coordination, expense reporting, and meeting preparation.

- Onboarding Logistics:

Facilitate seamless onboarding for incoming employees by managing documentation, preparing workstations, and coordinating first-day logistics.

- IT Services Liaison:

Serve as the main point of contact for external IT partners, monitoring support tickets to ensure team technology remains operational and updated.

- Social Media &

- Communications:

Oversee corporate social media channels by scheduling posts, preserving brand consistency, and identifying engagement opportunities.

- Process Improvement &

- Records:





Maintain organized operational and HR documentation while actively identifying ways to streamline office workflows.

Qualifications

- Experience:

2+ years of administrative, office management, or executive support experience.

- Multitasking Agility:

Exceptional ability to context-switch effortlessly between operational tasks, tech troubleshooting, and internal communications throughout the day.

- Technical Proficiency:

Skilled in Microsoft 365 or Google Workspace with a quick learning curve for SaaS tools and basic technical troubleshooting.

- Vendor &
- IT Coordination:

Prior experience collaborating with third-party IT providers and managing company social media platforms (e.g., LinkedIn) preferred.

- Ownership &

- Problem-Solving:

A self-starter who anticipates operational needs, manages competing demands, and makes sound decisions independently.

- Communication &

- Confidentiality:

Explicit, professional verbal and written communication with high integrity when handling sensitive executive and personnel matters.

📌 Office Manager (Oakville)
🏢 Permasearch, a TPI
📍 Oakville