Job Overview

We are seeking an energetic and detail-oriented Office/Material Coordinator to join our dynamic team. In this vital role, you will oversee daily office operations, manage procurement and inventory of materials, and support administrative functions that keep our workplace running smoothly.

Responsibilities

- Coordinate daily office and material-related administrative activities.
- Prepare and process purchase orders, material requisitions, invoices, and related documents.
- Monitor inventory levels and maintain accurate records of materials and supplies.
- Coordinate ordering, receiving, storage, and distribution of materials.
- Communicate with suppliers, vendors, warehouse staff, and internal departments regarding orders and deliveries.
- Track material orders, shipments, delivery schedules, and outstanding requests.
- Follow up with suppliers regarding pricing, availability, backorders, and delivery dates.
- Maintain electronic and physical files for purchase orders, invoices, delivery receipts, and inventory records.
- Enter and update material, supplier, and order information in computer systems and spreadsheets.
- Prepare inventory, purchasing, and material-status reports for management.




- Identify material shortages and coordinate replenishment as required.
- Assist with scheduling deliveries and coordinating access for suppliers and contractors.
- Respond to emails, phone calls, and inquiries related to materials, orders, and office operations.
- Coordinate communication between purchasing, warehouse, operations, and management teams.
- Verify quantities and documentation when materials are received.
- Assist with resolving discrepancies involving orders, invoices, deliveries, and inventory.
- Maintain organized office records and ensure documentation is complete and up to date.
- Perform general administrative duties such as filing, data entry, document preparation, and correspondence.

Skills

- Exceptional organizational skills to manage multiple priorities efficiently
- Experience in office administration, clerical work, and human resources support
- Ability to train staff on office procedures and develop streamlined workflows
- Strong phone etiquette coupled with skilled demeanor in all interactions

Pay: $26.00-$33.00 per hour Expected hours: 35.0 – 40.0 per week

Benefits

- Casual dress
- Extended health care
- On-site parking
- RRSP match

Work Location: In person

📌 Office/Material Coordinator (Fort McMurray)
🏢 Dreamline canada
📍 Fort McMurray