The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. This is a 12 month contract position Under the direction of the Senior Manager or delegate, supports the administration of the Police Record Check (PRC) process for all employee groups across the organization.

Ensures timely, accurate processing of PRC documentation, maintains compliance with organizational policies and legislative requirements, and provides front line customer service to employees, and internal partners. Coordinates end to end PRC administration for existing employees as per new regulatory standard. Tracks PRC status, expiry dates, and follow up requirements using SharePoint and related HRIM tools.

Ensures all PRC documents are securely stored and retained according to policy, privacy legislation, and audit requirements.

Maintains

SharePoint tracking logs and prepares reports on PRC completion rates, outstanding items, and compliance risks. Responds to inquiries with clarity, professionalism, and a customer service mindset. Completion of a diploma or undergraduate degree in Human Resources, Business Administration, or a related field; 1-2 years of administrative experience, preferably in HR, compliance, or a customer service environment.



~ Experience in a unionized or public sector environment is an asset.

Customer service orientation with clear, skilled communication skills. Ability to interpret and apply policies, procedures, and basic legislative requirements related to privacy and background checks. Comfortable working with HRIM systems, tracking tools, and Office 365 applications.

Provide a current Criminal Record and Judicial Matters Check (CRJMC) screening upon hire. Equity and Inclusion The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. Our diverse communities are places where your impact will be felt every day.

Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community. We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Ignite your potential at DDSB and help us make a difference, one student at a time #

📌 Police Record Check Administration Assistant (Whitby)
🏢 St. Clement's School
📍 Whitby