Since 1948, Ladouceur Mechanical has been a trusted name in the construction and mechanical trades. With over seven decades of experience, we’ve built a reputation for excellence, innovation, and reliability. From design to build to service, we handle every aspect of a project in-house, providing turnkey solutions across mechanical systems, metal fabrication, and structural services.

As a multi-trades company, we pride ourselves on fostering a collaborative environment where skilled project managers and tradespeople work together to exceed client expectations. Our projects, showcased on our website, highlight the diverse and impactful work we’re proud to deliver, from large-scale commercial builds to intricate custom solutions.

We are looking for a Project Coordinator to join our team and support our Estimating and Project Management departments. This role will help coordinate projects from the tender stage through to completion, ensuring information, documentation, materials, and communication stay organized and moving forward. This is a great opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced construction environment.

What You'll Do

Working closely with our Estimators, Project Managers, field teams, suppliers, subcontractors, and General Contractors, you will help coordinate the process from tender through project completion. Your responsibilities will include:

Estimating & Tender Coordination:

- Coordinate the intake and distribution of current tender opportunities
- Review tender documents, drawings, specifications, and addenda to identify key requirements and deadlines
- Set up and maintain tender files and ensure all required documents are organized and accessible
- Coordinate tender timelines, including submission deadlines, site visits,



questions, and internal review dates
- Distribute drawings, specifications, addenda, and other tender information to the appropriate estimating team members and subcontractors
- Request and follow up on supplier and subcontractor pricing
- Track outstanding quotations and ensure pricing is received before tender deadlines
- Coordinate RFQs and communicate scope requirements to suppliers and subcontractors
- Assist with preparing tender submissions and ensuring all required forms and documentation are complete
- Monitor tender portals and incoming opportunities for new projects, addenda, and updates
- Maintain a tender log and keep project status up to date
- Assist Estimators with compiling information, comparing quotations, and organizing pricing
- Coordinate the handoff from estimating to project management once a project is awarded

Project Coordination:

- Assist Project Managers with the day-to-day coordination of mechanical projects
- Review project documents, drawings, specifications, and schedules
- Prepare and maintain project documentation, including RFIs, submittals, change orders, purchase orders, and correspondence
- Coordinate material orders and deliveries with suppliers
- Follow up with suppliers and subcontractors regarding pricing, lead times, deliveries, and outstanding items
- Assist with tracking project schedules, milestones, and deadlines




- Communicate with General Contractors, consultants, suppliers, subcontractors, and internal teams
- Help prepare and submit RFIs, shop drawings, product data, and other project documentation
- Assist with project cost tracking and reporting
- Maintain accurate project files and ensure documentation is kept up to date
- Help coordinate information between the office and field teams
- Attend project meetings as required and assist with meeting minutes and follow-up items
- Assist with project closeout documentation, warranties, manuals, and deficiency lists
- Provide general administrative and organizational support to the Project Management team

What We're Looking For

- 3+ years of experience in construction, mechanical contracting, project coordination, or a related field
- Experience with tendering/bid coordination and construction plans
- Strong communication and follow-through skills
- Strong organizational and time-management skills
- Excellent attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple projects and priorities at once
- Comfortable following up with people and keeping things moving
- Ability to read and understand construction drawings and project documents
- Proficiency with Microsoft Office, particularly Outlook, Excel, and Word
- Mechanical or construction industry experience is an asset
- Ability to work independently while also being a strong team player

Benefits

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Company events

This posting corresponds to a current open position. Artificial intelligence may be used in the screening, assessment, or selection of applicants.

📌 Project Coordinator (Cornwall)
🏢 Oscar Ladouceur u0026 Son
📍 Cornwall