We're looking for a dynamic Project Coordinator to join our mid-sized residential renovation company. We manage many projects simultaneously and need someone who can balance all administrative details and organization in a fast-paced working setting.
Duties
- Answers company phone line and monitors company general email for inquiries
- Assists the project manager(s) with project-related tracking and coordination
- Creates and maintains comprehensive project documentation, plans and reports
- Oversees project supplies procurement; including locating appropriate suppliers and researching purchase options
- Tracks allowances and extras together with finance department
- Sends invoices to clients
- Makes credit card payments for project-related bills
- Delivers supplies/materials to job sites or shop as needed
- Attends initial site visits and subsequent site visits as needed
- Supports site scheduling and planning for labour and sub-trades
- Assists with tracking/scheduling deficiency lists
- Communicates regularly with clients/designers to ensure finish schedule is maintained
- Completes project life cycle with delivery gift, site photos and client reviews/referrals
- Miscellaneous errands and tasks as requested by the team
- Participates in regular team meetings and trainings as required
The ideal candidate will have the following qualities:
- Highly Organized
- Adaptable to Changing Situations
- Energetic
- High-Capacity
- Superior Administrative Skills
- Multi-Tasking Abilities
- Team Player
- Excellent Verbal and Written Communication
- In-depth Knowledge and Experience with Google Platforms (Sheets, Gmail, Drive)
Please send a cover letter with ATTN: Buddy at the top and include only the following information: your current and previous work experience that is relevant to this role; your current skill set that will benefit our company; your favourite movie; your favourite pizza toppings; and, two references. (Only applicants who fulfil these instructions will be considered for the position.) Pay: $23.00-$26.00 per hour
Expected hours: 45.0 – 50.0 per week
Benefits
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Application question(s):
- Are you proficient in Google Sheets?
- Do you have your own transportation and can get to our office every day?