We are seeking a highly organized, proactive Office and Operations Manager to oversee administrative operations, accounting coordination, and project support for a growing, design-forward organization operating across Canada and the United States. This role is ideal for someone who thrives in a hands‑on environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly and efficiently.The Office and Operations Manager will play a central role in supporting day‑to‑day business functions, ensuring strong internal coordination between office, warehouse, and installation teams, and maintaining high standards of professionalism and service.Key ResponsibilitiesManage incoming phone calls and customer service inquiries with professionalism and responsivenessOversee general office administration, filing, and documentationTroubleshoot and resolve day‑to‑day office issues to ensure smooth operationsCoordinate closely with warehouse and logistics teams to support order flow and fulfillmentEnter, track, and manage invoices using accounting software (e.G., QuickBooks)Coordinate invoice processing and documentation with internal teamsOversee Accounts Payable (AP) and Accounts Receivable (AR)



processesPrepare and review month‑end financial reportsManage monthly sales tax filings and reconciliationsProcess daily cheque deposits using in‑office scanning toolsSchedule and coordinate third‑party installation teamsCreate and maintain project tracking tools, including schedules and budget tracking spreadsheetsMonitor workflow to support on‑time, on‑budget project completionAct as a key point of coordination between internal teams and external partnersQualifications and SkillsStrong organizational and time‑management skills with the ability to juggle multiple prioritiesExcellent interpersonal and communication skillsCustomer‑focused mindset with experience supporting sales or client relationshipsAbility to work independently and take ownership in a rapid‑paced environmentProficiency with accounting and office software (QuickBooks, Microsoft Office, spreadsheets)Experience in construction, installations, or project‑based environments is considered an assetWhy JoinOpportunity to play a key role in a growing, design‑driven organizationCollaborative, hands‑on work environmentExposure to diverse projects across commercial and residential spacesCompetitive compensation and opportunity for growthEqual Opportunity StatementWe are committed to creating an inclusive, respectful, and accessible workplace. Accommodation is available throughout the recruitment process upon request.Seniority LevelMid‑Senior levelEmployment TypeFull‑timeJob FunctionManagement and ManufacturingIndustriesStaffing and Recruiting#J-18808-Ljbffr

📌 Operations Manager (Toronto)
🏢 inspHired Talent Solutions
📍 Toronto