DescriptionPosition: Finance Director(Family Office)Department: Aquilini Group Executive OfficeReporting to: Senior ExecutiveSUMMARY:TheFinance Directorwill provide skilled support to a Senior Executivewithin afamily office environmentby overseeing,organizingand managing a wide range of personal and company financial, tax and stock accounts, ensuring efficient and smooth business operations in a challenging and fast paced environment.ESSENTIAL DUTIES AND RESPONSIBILITIES:(other duties may be assigned, asrequired)Responsible for full-cycle accounting and finances for personal business portfolioOversees budgets for special projects including tracking financial costs-to-date,projectionsand cash flows, making cashcallsand issuing all paymentsManages account payables and receivables for multiple properties and entities including cutting and mailing out cheques,trackingand recording payment informationEnsures invoices and expenses are tracked and filed accordinglyCalculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entitiesEnsures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entitiesCreates monthly, quarterly, and annual financial statementsTracks and records loan interest paymentsPrepares back up documents and financial statements for annual tax filings for multiple entitiesWorks with external accounting firm toassistwith preparation of tax returns for multiple entitiesMeets as needed with executives to present and review financialsDownload all monthly bank and securities account statements and organize for bookkeeperRespond to bookkeeper requests foradditionalinformation, supporting documents,



etc.Issue and track POs for all property costs, purchases, etc.Track invoices coming in for property managers' sign offProcess payments for credit cards,invoicesand billsLiaise with institutions on trade orders for stocksTax ManagementOversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other externalcounseland banksCompile all annual tax slips and documents for tax returns, andsubmitto accountantAssistwith audits, asrequired: review expense account for errors, provide correctionsOversee tax structure and ensure all transactions go through proper entities with correct back upMaintain database of all assets, including nominal and beneficial ownersLoans & Financial ReportingTrack and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interestPrepare all financials and corporate records for new loans and all annual loan reviewsRenew all maturing term loans, pay down from time to timeReview all loan documents related to new loans, annual reviews ensure financial terms are correctPrepare daily financials and cash flow projectionsCash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs,



transferring dividends from all stock accountsReconcile all account activity and pending expenses; make recommendations for trust distributionsTrack all sells and buys and YTD capital gains/lossesTransfer funds between entities for quarterly loans, ensure they are repaid when dueLiaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.Draw loans to cover settlement on tradesSend wires for cross-border and large paymentsREQUIRED EXPERIENCE AND QUALIFICATIONS:Minimum 6-8 years'directly relatedwork experience and post-secondary educationCPA DesignationExperience providing support to a senior level executive of a large business entity, with a focus on financial mattersHighly professional, organized, meticulous, and extremely detailed oriented with an ability to prioritize assigned dutiesA positive approach to completing awide-rangeof financial administrative tasks from junior to senior levelA self-starter with a confident, can-do attitudeA good communicator who will keep executive updated on allimportant issuesAbility to relate professionally to all levels of staff and business executives, witha high levelof maturity, diplomacy, and a positive demeanorA high levelof confidentiality, discretion,loyaltyand respect is essentialProfessional personal presentation and excellent verbal communication skills and telephone etiquetteStrong computer literacy with experience in the use of MS Office programsMust be available outside regular office hours to handle issues as they ariseAbility to naturally remain calm during stressful periods whileremainingfocused on the tasks at hand.Self-directed, the ability to work independently and delivers quality work and presentation.

📌 Finance Director (Family Office) (Vancouver)
🏢 Aquilini Group
📍 Vancouver