NOW HIRING: IN-HOUSE ADMINISTRATIVE ASSISTANT – INVOICING & VERIFICATION TEAM Medix EMS is looking for an Administrative Assistant to join our Invoicing and Verification teams. This person will be responsible for invoicing all services, verifying worked hours submitted by our medical team, and liaising with our Admin, Bookings, and Operations teams to ensure productive processing of customer invoices and timely delivery of services.

Summary of Job Duties

Invoice all services provided to clients

Verify worked hours submitted by our medical team

Liaise with the Admin, Bookings, and Operations teams to ensure efficient invoice processing and service delivery

Greet clients

Handle email and phone correspondence with clients and staff

Provide flexibility to help in the retail store when needed

Assist with day-to-day order management and order preparation as needed

Assist the Bookings Officer as needed

We are looking for individuals who have a passion for the medical industry and for what they do in the workplace. This position is ideal for individuals with a background as a Medical Office Assistant (or in a related field), though this is not a requirement.



The applicant must have some related office/admin experience.

Encouraged Related Office Experience and Knowledge

Use of standard office equipment and basic computer software/programs: Microsoft Office, Adobe, Google, QuickBooks

Paper and paperless file management

Accounts Receivable and Accounts Payable

Encouraged Qualities and Skills

Adaptability, flexibility, and resourcefulness

Organizational skills with excellent attention to detail

Time management and prioritization of tasks

Conflict management, resolution, and problem-solving

Ability to work collaboratively and effectively with team members at all levels

Ability to work in fast-paced environments

Requirements

High school diploma and 2-3 years of experience, or related post-secondary education

Ability to work in an active office/retail location

Excellent written and verbal communication – proficient in English

Competitive starting wage. This Administrative Assistant position is available immediately.

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📌 Administrative Assistant - Dunan (Sidney)
🏢 Medix Bc
📍 Sidney