Company Description

Assist-her is a women-led virtual support agency helping entrepreneurs and organizations scale with reliable, human-centered support. We partner with fast-moving founders and teams who value thoughtful systems, strong relationships, and high-touch execution.

Role Description

We’re looking for an experienced, proactive Virtual Executive Assistant who knows how to keep a busy founder or executive organized, supported, and moving forward. You’re the person who can step into someone’s world, quickly understand what matters, and take ownership of the details without needing to be micromanaged. You’re organized, resourceful, tech-savvy, and comfortable working independently in a remote environment. You can manage the day-to-day, stay ahead of deadlines, solve problems as they come up, and jump in when something unexpected needs to be handled quickly.

If you’re someone who naturally thinks, “I’ll take care of it,” this role is for you.

Key Responsibilities

- Manage calendars, scheduling, appointments, and competing priorities
- Manage and organize inboxes, communications, and follow-ups where required
- Coordinate meetings, calls, agendas, and meeting logistics
- Manage travel research, bookings, itineraries, and logistics
- Conduct research and present information in a clear, actionable way
- Prepare documents, presentations, spreadsheets, and other materials
- Track deadlines, follow-ups, and action items
- Coordinate personal and professional tasks as required by the client
- Organize digital files, information, and workflows
- Coordinate with clients, vendors, team members, and other stakeholders
- Support projects and administrative initiatives from start to finish
- Anticipate needs and proactively identify ways to make the client’s life easier




- Troubleshoot and find solutions when something doesn’t go according to plan
- Jump in on ad hoc and time-sensitive requests as needed
- Maintain a high level of professionalism, discretion, and confidentiality

Qualifications

- 5+ years of EA/PA experience
- Proven experience supporting founders, entrepreneurs, executives, or senior-level professionals
- Experience working virtually or in a remote environment
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Excellent follow-through and time-management skills
- Comfortable anticipating needs rather than simply waiting for instructions
- Able to prioritize and manage multiple requests independently
- Fast, responsive, and able to provide a quick turnaround when needed
- Resourceful and confident figuring things out independently
- Tech-savvy and comfortable learning and working across multiple digital tools
- Skilled, reliable, and calm when priorities shift
- Comfortable handling confidential and sensitive information

Availability Requirements

- Minimum 15 hours per week
- Availability Monday–Thursday
- Must be responsive and able to provide quick turnaround times
- Must have some flexible/ad hoc availability for occasional urgent or unexpected requests
- Comfortable adjusting priorities when something time-sensitive comes up

Bonus Points

- Experience supporting entrepreneurs or fast-growing businesses
- Experience working with multiple clients
- Familiarity with tools such as Google Workspace, Asana, Notion, Slack, Calendly/Acuity, and similar platforms
- Experience with travel and event coordination
- Experience creating or improving systems and processes

Please note: this is a subcontractor position, and hours will vary dependent on client needs.

📌 Executive Assistant (Virtual) - Assist-her (Mississauga)
🏢 Assist-her
📍 Mississauga