Job Description At Nord Technologies , we empower top-tier financial institutions with exceptional talent in banking and capital markets.

For the needs of one of our prestigious clients, a major banking actor in Montreal currently experiencing strong growth, we are actively seeking an experienced Data Administrator to join their operations team.

Role Overview: This is an entry-level data administration role supporting the KYC and Client Onboarding teams .

The primary function is accurate and timely data entry, system maintenance, and document processing .

The role does not involve KYC analysis, compliance decision-making, or client relationship management .

Key Responsibilities: Enter approved counterparty data into the in-house KYC system and local counterpart database, following completion of KYC review by the KYC team .

Set up and maintain counterparty records in trading systems (back office and front office) as instructed .

Run and review daily reconciliation reports to flag data inconsistencies between systems for team review .

Process client onboarding tasks in electronic platforms, including access setup and mailing address updates, coordinating with the KYC team as directed .

Close client files and accounts in downstream systems upon instruction, after confirming no open activity .

Track and process Patriot Act certificate renewals; escalate to compliance contacts and the Front Office as needed .

Collect, capture, and validate W-8 and W-9 tax certification forms in internal systems; flag invalid forms to the relevant Sales or WRM contact and escalate system issues to the Tax Department .

Collect and process Prime Brokerage documentation (Forms 150, 151, and F1SA) in accordance with established procedures .

Set up and maintain USD Fed Wire transfer templates in the bank payment system per business line instructions .





Maintain accurate documentation in bank systems in line with record-keeping standards .

Complete all mandatory trainings and maintain competence requirements for the role .

Requirements Qualifications & Experience: University degree or equivalent . 02 years of experience in a financial institution; back office or data administration experience preferred . (Candidates with more than 3 years of experience in KYC, compliance, or client-facing roles are unlikely to find this role a suitable fit) .

Skills & Competencies: Language Requirement: Fluent English (mandatory, excellent verbal and written communication skills) .

Valuable knowledge of MS Office packages, especially in Excel .

Strong organizational skills with excellent attention to detail, very well organized, and a good sense of prioritization .

Ability to work with a small team while multi-tasking, self-motivated, and an excellent team player .

Follows established processes accurately and flags issues promptly .

Comfortable with repetitive, process-driven tasks requiring high accuracy .

Ability to work under time pressure .

Understanding tax certification is a plus (desired) .

Working Conditions: Working Hours: Consultant will need to cover sometimes outside of working hours to cover some activity; might need to start at 9:30 am to cover after 5:00 pm activities .

Working from Home (WFH): Voluntary basis for up to 2 days per week after 2 months of joining, subject to managers discretion .

Calendar: Follow US calendar for holidays Requirements Data Administrator, Reference Data, KYC, Know Your Customer, Counterparty Data, Client Onboarding, Back Office, Security Settlement, Banking Operations, Capital Markets, Tax Certification, W-8, W-9, Patriot Act, Prime Brokerage, Fed Wire, Bankers Almanac, Data Reconciliation, Account Maintenance, MS Excel, Fluent English

📌 Data Administrator (Montréal-Est)
🏢 Nöord Technologies
📍 Montréal-Est