This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support.

Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team.

This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions.

We''re looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a rapid-paced real estate environment.

In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.

Sounds like you? Shoot us your resume and let''s chat...

Bonus items that motivate and set us apart: Confidential hiring process Competitive wages Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed) Work laptop and phone provided Compensation: $60,000 - $75,000+ yearly DOE PLUS Bonus Structure Responsibilities: CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish Client Communication: Act as the primary point of contact,



providing consistent and professional updates throughout the buying or selling process Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion Qualifications: Minimum 2 years of experience in real estate operations or team management Valid BC driver''s license and reliable vehicle Strong leadership skills Excellent organization and follow-up habits Experience managing multiple projects simultaneously Able to take initiative and anticipate needs before they arise Strong communicator who thrives in a quick-paced environment Enjoy being in a energetic job where no task is above or below you A constant drive to improve the experience of clients and our internal processes: ''How can I make things better?'' About Company CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.

📌 Real Estate Executive Assistant (Vancouver)
🏢 CoCalibrate Real Estate Solutions
📍 Vancouver