Job Description:The Office Administrative Assistant works to support RFP Solutions’ personnel in the smooth operation of the organization and the research and development of procurement related documentation and organizational strategies. They provide support to overall remote office administration including general administration and external client communication (telephone & in writing), marketing and events, client service, assistance with human resources and travel requirements, bookkeeping and invoicing, internal contract management, vendor management, and project file management.Responsibilities:The main duties of the Office Administrative Assistant are:Prepare, edit, convert, proofread and distribute correspondence, invoices, expense reports, documents (proposals, minutes, reports, etc.), spreadsheets, and presentations, using MS Office, Adobe, QuickBooks and online tools.Receive and distribute incoming regular and electronic mail, including website and social media inquiries,



and other materials.Answer telephone and electronic inquiries and relay calls and messages. Greet clients, ascertain nature of business.Communicate effectively by phone and email, ensuring all duties are completed accurately and delivered with high quality in a timely manner.Ensure team communication and coordination on responses to prospective leads, verification of contract, invoicing and file management statuses.Schedule and confirm appointments and meetings (internal and project-based); maintain group calendar.Maintain inventory of office supplies and marketing collateral/products. Research products, prepare and request quotations and validate timely receipt and quality of products ordered.Maintain digital and manual information filing systems (internal and external). Proactively check for updates required on websites, social media, and corporate

📌 Office Administrative Assistant (Ottawa)
🏢 RFP Solutions
📍 Ottawa