Surrey, BC | Full-Time | On-Site

About Verka Food International Ltd.

Verka Food International Ltd. (VFIL) is a Canadian importer, distributor, and manufacturer of food products with over 25 years of industry experience. We represent a diverse portfolio of international brands and serve customers across Canada through our offices, warehouses, and production facilities. We are looking for a

professional, organized, and dependable Administrative Assistant

to join our Surrey office. About the Role

The Administrative Assistant will support the day-to-day office operations and senior management, with responsibilities including reception, calendar and meeting coordination, office supplies and facilities, procurement, and general administrative support. This is a varied, hands-on role suited for someone who is

organized, proactive, professional, and comfortable managing multiple responsibilities. Key Responsibilities

Reception & Senior Management Support

Manage the reception area, answer incoming calls, greet visitors, and respond to general inquiries. Provide qualified support to senior management and their guests. Manage and coordinate senior management calendars, meetings, appointments, and external meeting invitations. Send reminders and help keep management informed of upcoming schedules and commitments. Prepare meeting rooms and arrange tea, coffee, snacks, and refreshments for meetings and guests. Office & Facilities Management

Maintain the overall organization, presentation, and day-to-day functioning of the office. Monitor and replenish pantry, coffee/tea stations, stationery, office supplies, and other common-use items.



Maintain inventory records and coordinate purchasing of office supplies and refreshments. Coordinate office repairs, maintenance, cleaning, and vehicle-cleaning services as required. Communicate with service providers, follow up on outstanding requirements, and maintain relevant records. Ensure office areas remain neat, organized, and well maintained. Coordinate the procurement of packaging materials such as jars, labels, boxes, and other required supplies. Work with warehouse managers to understand material requirements and coordinate orders accordingly. Obtain quotations, compare pricing, and communicate with suppliers regarding availability, orders, pricing, and deliveries. Create purchase orders in QuickBooks and send them to vendors. Track outstanding orders and follow up on deliveries. Monitor requirements and maintain organized purchasing and vendor records. General Administrative Support

Assist with data entry, document preparation, filing, invoice entries, basic bookkeeping, and other administrative tasks as required. Prepare spreadsheets, reports, and other documents as needed. Assist with corporate events, sponsorships, donations, promotional activities, and gift basket preparation when required.



Provide administrative support to management and other departments on an as-needed basis. Qualifications & Skills

Previous experience in an administrative, office support, receptionist, executive assistant, or similar role. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Professional and welcoming manner when dealing with management, employees, visitors, vendors, and external contacts. Proficiency in Microsoft Office, particularly

Word, Excel, Outlook, PowerPoint, and Teams . Ability to manage multiple responsibilities, prioritize tasks, and work independently. Strong follow-up skills and ability to maintain confidentiality. QuickBooks experience is considered an asset and will be given preference. Experience with calendar management, purchasing, vendor coordination, bookkeeping, or invoice processing is an asset. The Ideal Candidate

We are looking for someone who takes

ownership of day-to-day administrative responsibilities , keeps the office organized, follows through on tasks, and provides professional support to senior management and visitors. The ideal candidate is

dependable, detail-oriented, proactive, polished, and comfortable working in a fast-paced business environment. Why Join VFIL?

Join an established Canadian company with over 25 years of industry experience. Work in a diverse and collaborative environment. Gain exposure to senior management and multiple areas of the business. Be part of a growing organization where your work directly supports the smooth operation of the office.

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📌 Administrative Assistant (Winnipeg)
🏢 Verka Food International
📍 Winnipeg