Position Summary

Opal Family Services is a not for profit, charitable organization that provides support and programs to families who have a child or adult dependent with an intellectual or physical disability.

We are looking for someone to join a small and ambitious team of dedicated staff who can provide attention to detail, organizational skills, and be an integral part of our team. We pride ourselves on our creative, inclusive and friendly working environment. This is a great opportunity to work in a supportive team, gain experience in the non-profit sector, and contribute positively to the community.

Responsibilities

- Data entry into SAGE (Simply Accounting)
- Payroll
- CRA Remittance
- Issuing tax receipts
- Responding to phone calls
- Answering the door
- Paying bills
- Ordering supplies
- Proofreading grant applications
- Invoicing for services
- Filing
- Administrative responsibilities for student wage subsidy programs including UNB, STU, Neil Squires, SEED, Canada Summer Jobs and more
- Maintaining detailed records of donations
- Working independently as well as collaboratively with the Opal staff and other community agencies
- Fundraising
- Updating website
- Membership and program registration management
- Newsletters
- Other duties as required

Skills and Qualities

Essential:

- Fluent in English
- 2 years experience in an administrative assistant role
- Well organized and able to independently manage tasks and work plan
- Excellent communication skills including verbal and written communication
- Computer skills including Word, Excel, Outlook
- Valid driver’s licence, access to vehicle with $2 million liability insurance




- Criminal Record Check with vulnerable sector

Assets:

- Education in business administration
- Experience in the non-profit sector
- Computer skills including web design and maintenance, canva, and simply accounting
- Bilingualism (English/French)

Opal Family Services is dedicated to building a workforce that reflects the diversity of the community in which we serve and are committed to providing an inclusive and accessible workplace. We encourage applications from individuals of all races, ethnic origins, religions, abilities, gender identities and sexual orientations. If you require any accommodation for the recruitment process and/or the role, please let us know in your application.

To apply, please email your cover letter and resume to Erica Young at [email protected]. Only applicants selected for an interview will be contacted. For applicants selected for an interview, please bring the names and contact information for 3 references, (2 references must be current or past supervisors/managers). This role involves working with a vulnerable population so a police reference check and a social development check will be required.

Job Types: Part-time, Permanent

Pay: $23.00-$26.00 per hour

Benefits:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- In office parking
- Paid time off

Flexible language requirement:

- French not required

Ability to commute/relocate:

- Fredericton, NB E3A 1T3: reliably commute or plan to relocate before starting work (required)

Education:

- Secondary School (required)

Experience:

- Administrative: 2 years (required)

Work Location: In person

📌 Adminstrative Assistant (Canada)
🏢 Opal Family Services
📍 Canada